Board of Works Meeting Minutes - 9/6/2011
BOARD OF WORKS
SEPTEMBER 6, 2011 10:00 A.M.
DIRECTOR DAVIS OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY MARY BETH VAN ARSDOL.
DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES, AUGUST 29, 2011 TO SEPTEMBER 6, 2011. ATTORNEY COPENHAVER: SECOND AYE VOTE: 2-0
NEW BUSINESS:
DIRECTOR DAVIS SAID THE FIRST ITEM ON THE AGENDA WAS RECEIPT OF QUOTES FOR PAVING PROJECT. THE PAVING QUOTES WERE OPENED FIRST FOR TROJAN LANE AND ROBERTA DRIVE.
- PRITCHETT'S..........$39,780.00.........ROBERTA DRIVE ONLY.
- E & B PAVING.........$71,965.00.........TROJAN LANE. E & B PAVING.........$34,294.00.........ROBERTA DRIVE.
- MILESTONE.............$86,525.00........TROJAN LANE MILESTONE..............$39,981.00.........ROBERTA DRIVE
- LICA...........................$71,049.68........TROJAN LANE LICA..........................$38,439.00.........ROBERTA DRIVE
ATTORNEY COPENHAVER MADE THE MOTION TO TAKE THE QUOTES UNDER ADVISEMENT.
DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID THE NEXT ITEM WAS THE CEMETERY IMPROVEMENT QUOTES.
- E & B PAVING..........$11,737.00
- MILESTONE.............$17,140.00
- LICA..........................$13,509.08
ATTORNEY COPENHAVER MADE THE MOTION TO TAKE THE QUOTES UNDER ADVISEMENT.
DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
NEXT ON THE AGENDA: MEDICAL QUALIFICATION PROGRAM FOR PUBLIC TRANSIT.
MANAGER DEBBIE THORNHILL STATED THIS WAS A MANDATED PROGRAM FROM THE STATE OF INDIANA FOR ANYONE RECEIVING FUND IN 2011. IT IS A MEDICAL QUALIFICATION PROGRAM, INCLUDING PRESCRIPTION DRUGS AND OVER THE COUNTER MEDICATION.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THIS DOCUMENT THAT NEEDS TO BE SUBMITTED TO THE STATE. ATTORNEY COPENHAVER: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID THE NEXT ITEM WAS A REQUEST FOR CANVASSING FOR THE NEW CASTLE WRESTLING TEAM. THE DATE WOULD BE SEPTEMBER 17TH, RAIN DATE OF SEPTEMBER 24TH. SHE SAID THE REQUEST WAS FROM REX PECKINPAUGH, WRESTLING COACH AND WANTED TO CANVAS AT VARIOUS INTERSECTIONS OF THE CITY, TO SOLICIATE DONATIONS FOR CLUB ACTIVITIES.
ATTORNEY COPENHAVER SAID PROVIDED THEY HAVE THE SAME SAFETY GUIDELINES AS THE
BASEBALL PLAYERS HAVE WHICH IS ADULT SUPERVISION AND NO SOLICITING ON STATE HIGHWAYS; HE MADE THE MOTION TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID THE NEXT ITEM WAS THE INDOT SIGN REPLACEMENT PROJECT. THIS WAS A GRANT, A 90-10 SPLIT GRANT. THEY HAVE AN AMENDMENT TO THE CONTRACT. AND THEY NEED TO INCREASE THE CONTRACT WITH GAI IN THE AMOUNT OF $35,000.00 FOR ADDITIONAL 1000 SIGNS THAT WERE DISCOVERED AFTER THE GAI DID VISUAL INSPECTION. THIS IS AMENDMENT #1 AND WILL COST THE CITY $3,500.00, THE 10% SPLIT.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE AMENDED CONTRACT WITH GAI
FOR THE 1000 SIGNS. DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID NEXT ON THE AGENDA WAS THE MAXWELL COMMONS CHANGE ORDER
REQUESTS.
- #306----FOR UNFORESEEN CIRCUMSTANCES-----------------------------$21,210.00.
- #307----STRUCTURAL STABILIZATION FLOORING SYSTEM IN THE PENNY BLDG.--$32,986.00.
- #315----PAYMENT APPLICATION-------------------$52,826.40
- #515----PAYMENT APPLICATION-------------------$ 1,579.50
DIRECTOR DAVIS MADE THE MOTION TO PROCESS THESE CLAIMS FOR PAYMENT.
ATTORNEY COPENHAVER: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID SUPERINTENDENT WATSON FROM THE WATER TREATMENT PLANT RECEIVED RECEIVED QUOTES FOR REPLACEMENT FILTERS FOR #7 AND #8.
SUPT. WATSON SAID THAT THEY HAD ALL THE FILTERS INSPECTED AND 2 HAD FAILED. HE SAID THEY HAD TO BE FIXED RIGHT AWAY. THE QUOTE FOR THE REPLACEMENT CAME FROM BASTIN LOGAN WATER SERVICE, INC.
ATTORNEY COPENHAVER SAID THE QUOTES FOR THESE WERE $20,440.00 AND ASKED SUPT. WATSON IF HE RECOMMENDED THAT WE DO THIS?
SUPT. WATSON SAID YES.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE QUOTES FOR REPLACEMENT OF FILTER FOR #7 AND #8. DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID NEXT WAS THE PROFESSIONAL SERVICE AGREEMENT WITH UNITED CONSULTING FOR THE 2012 CSO MITIGATION PROJECT IN THE AMOUNT OF $506,900.00.
KEITH BRYANT, UNITED CONSULTING, EXPLAINED THAT THIS IS A CONTINUATION OF THE CITY'S COMMITMENT OF THE LONG TERM CONTROL PLAN. HE SAID THIS WOULD KEEP THE CITY MOVING AHEAD WITH THE DESIGN COMPONENTS FOR THE NEXT COUPLE OF PROJECTS. THIS IS NOT ONLY APPROVED IN YOUR L T T P BUT ENFORCEABLE BY THE STATE JUDICIAL AGREEMENT THAT THE CITY HAS ENTERED INTO. IT IS A NECESSARY THING TO CONTINUE. IT INCLUDES PROJECTS BASICALLY SEWER SEPARATION IN THE NORTH, NORTHEAST SIDE OF THE CITY. NEW STORM SEWERS WILL BE BUILT AND TAKING THAT CLEAR WATER OFF THE COMBINATION SEWERS, REDUCING THE C S O'S.
ATTORNEY COPENHAVER ASKED IF THE ONE CONTROL PLAN HAD BEEN APPROVED BY THE E P A.
MR. BRYANT SAID IT HAS BEEN IMPROVED AND its SCHEDULE IS NOW ENFORCEABLE. THEY FIRST APPROVE THE L T C P, CONTINGENT UPON THE U A A OR THE USE OF ATTAINABILITY ANALYSIS. WE SUBMITTED OUR LETTER AND RECEIVED BACK A LETTER SAYING THAT THE U A A WILL NOT GO INTO PLAY UNTIL WE IMPLEMENT AND THAT IS 15 YEARS OUT.
ATTORNEY COPENHAVER SAID IT IS APPROVABLE BUT THEY WANT TO PROVE IT.
MR. BRYANT SAID CORRECT. WHAT THE U A A DOES IS BASICALLY PROVIDES TEMPORARY RELIEF OF THE WATER QUALITY STANDARDS. UNTIL YOU IMPLEMENT YOUR L T C P COMPLETELY, YOU DON'T NEED THAT RELIEF.
ATTORNEY COPENHAVER SAID THIS IS WHERE THE DESIGN WORK IS THAT WE HAVE TO DO TO FULFILL OUR REQUIREMENTS UNDER THE LAW.
MR. BRYANT SAID CORRECT. IT WILL KEEP YOU GOING. BOTH OF THESE. THE PROJECTS IN THIS NEED TO BE ACCORDING TO YOUR SCHEDULE, UNDER CONSTRUCTION IN 2013. BY THE TIME YOU DO THE DESIGN, LAND ACQUISITION INVOLVED, PERMITTING AND A NUMBER OF THINGS, YOU REALLY NEED TO GET STARTED SOON.
ATTORNEY COPENHAVER ASKED FOR A BRIEF SKETCH OF WHAT THESE PROJECTS WILL CONSIST OF.
MR. BRYANT SAID THESE SPECIFIC ONES, BASICALLY, IF YOU WILL REMEMBER STATE ROAD 103,
THE CITY PAID TO UPSIZE THE 2 STORM SEWERS. THE SOUTH ONE WE HAVE ALREADY MADE THE CONNECTION. THAT WAS THE SUNNYSIDE PROJECT. THIS WALL CONNECTS TO THE NORTH SIDE OFF SITE AS WELL AS THE PRETTY SIGNIFICANT SEPARATION PROJECT STARTS IN THE NEIGHBORHOOD OF 12TH AND WOODWARD, THEN CONTINUES EAST AND SOUTH EAST ALL THE WAY TO 31ST AND BROAD STREET. SEPARATING THAT ENTIRE CORRIDOR IN THAT AREA. ABOUT A FOUR MILLION DOLLAR PROJECT.
ATTORNEY COPENHAVER ASKED IF THIS WOULD RESULT IN SEPARATING WATER THAT %u2026%u2026%u2026.
THIS WATER WOULD NOT GO BACK INTO A COMBINED SYSTEM SEPARATED. IT ISN'T GOING TO BE LIKE SUNNYSIDE IN THE BEGINNING WHEN WE SEPARATED THEN PUT IT BACK TOGETHER. WHEN WE GET THIS DONE, IT WILL REDUCE THE AMOUNT OF STORM WATER THAT GOES THROUGH OUR PLANT.
MR. BRYANT SAID CORRECT. BOTH TO THE WASTEWATER TREATMENT PLANT FOR TREATMENT AS WELL AS PRIMARILY OUT C S O OO2 AND 3 WHICH ARE UP ON GARNER STREET.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE CONTRACT WITH UNITED ENGINEERING. DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS SAID THE FINAL ITEM ON THE AGENDA WAS THERE ARE FIVE CHANGE ORDERS
FOR THE GARNER STREET PROJECT.
- 001------------------NO COST, CHANGE OF ASPHALT PAVING BASE MIXTURE
- 002------------------$ 7,210.00; INSTALLATION OF NEEDED WATER VALVES
- 003------------------$32,127.00; ADDITIONAL SOIL REMOVAL AND TESTING
- 004------------------$ 4,000.00; INSTALLATION OF ADDITIONAL 4" WATER MAIN ALONG SOUTH SIDE OF LAWTON
- 005------------------$NO COST; TIME EXTENSION FROM 10/10 TO 11/11.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE CHANGE ORDERS.
DIRECTOR DAVIS: SECOND AYE VOTE: 2-0
DIRECTOR DAVIS GAVE A LISTING OF ACTIVITIES GOING ON IN THE CITY DURING SEPTEMBER.
DEPARTMENT HEADS:
WASTEWATER SUPERINTENDENT HAMILTON SAID THEY HAVE STARTED THE CRESCENT DRIVE STORM WATER PROJECT THIS WEEK. IT WILL ALLEVIATE A LOT OF PROBLEMS FOR PEOPLE ALONG CRESCENT DRIVE. THAT SHOULD BE COMPLETED BY THE END OF THE WEEK.
ATTORNEY COPENHAVER MOVED FOR ADJOURNMENT.
DIRECTOR DAVIS: SECOND
