Board of Works Meeting Minutes - 4/18/2011
BOARD OF WORKS
APRIL 18, 2011 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY CARY PLUMMER.
NEW BUSINESS:
DIRECTOR DAVIS SAID SHE HAD A HUMAN RESOURCE ISSUE. SHE PRESENTED A CONTRACT FOR UTILITY OFFICE MANAGER, IN DRAFT VERSION, DIRECTOR DAVIS MADE THE MOTION TO TAKE THIS UNDER ADVISEMENT AND AFTER FINALE REVIEW, APPROVE THE CONTRACT.
ATTORNEY COPENHAVER SAID THAT THIS CONTRACT IS A REDUCED SCOPE OF WORK FOR MR. PLUMMER. WE ARE REMOVING THOSE SCOPES THANNNT WOULD BE NORMALLY CONSIDERED EMPLOYEE OBLIGATIONS. THE CONTRACT IS NOT WITH MR. PLUMMER, IT IS WITH ALPHA PLACEMENT SERVICES. IF WE DID NOT HAVE THIS CONTRACT, WE WOULD HAVE TO HIRE AN EMPLOYEE TO DO THIS WITH ALL BENEFITS. MR. PLUMMER WILL NOT RECEIVE ANY BENEFITS.
HUMAN RESOURCE VAN ARSDOL STATED THAT THE POSITION OF UTILITY MANAGER IS STILL OPEN. MR. PLUMMER IS HERE TO MAKE IMPROVEMENTS AND MAKE THE AREA MORE EFFICIENT.
ATTORNEY COPENHAVER: SECOND FOR APPROVAL OF THE CONTRACT. MAYOR SMALL: AYE VOTE AYE VOTE: 3-0
DIRECTOR DAVIS PRESENTED NSP1 CLAIMS.
- MAXWELL COMMONS---BRENNER DESIGN FOR $6,000.00.
- HOMES------------------------FERRELL & BARKER FOR $64,861.40 THIS IS A FINAL. INVOICE.
ATTOERNEY COPENHAVER MADE THE MOTION TO APPROVE THESE CLAIMS SUBJECT TO RECEIVEING THE LEIN WAIVER AND APPROVAL OF FERRELL & BARKER'S BOND COMPANY, HE WOULD APPROVE THIS CLAIM. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
ATTORNEY COPENHAVER ASKED WHAT PERCENTAGE OF THE MAXWELL COMMONS IS COMPLETED.
DIRECTOR DAVIS SAID BETWEEN 80% TO 85%.
DIRECTOR DAVIS SAID NEXT ON THE AGENDA IS THE OWNER OCCUPIED REHABILITATION GRANT. DIRECTOR DAVIS MADE THE MOTION TO RATIFY CLAIM #8 FOR $31,154 TO STAR DEVELOPMENT WHO WILL PAY THE CONTRACTOR PER OUR CONTRACT AGREEMENT.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
MAYOR SMALL PRESENTED THE INTER-LOCAL COOPERTION AGREEMENT BETWEEN THE COUNTY OF HENRY AND THE CITY OF NEW CASTLE POLITICAL SUBDIVISIONS OFF THE STATE OF INDIANA. HE SAID THIS AGREEMENT PERTAINED TO THE E-911 SYSTEM. HE SAID THAT EMS DIRECTOR BURNS HAS MET SEVERAL TIMES WITH COMMISSIONER PRESIDENT CRONK AND THEY HAVE COME TO AN AGREEMENT.
EMS DIRECTOR BURNS STATED THAT SINCE 2005, WE HAVE HAD ONE CONTRACT WHERE THE AMBULANCE SERVICE AND THE 911 DISPATCH SERVICE WAS ONE CONTRACT. PRIOR TO 2005, THERE WAS TWO CONTRACTS. WE HAVE FOUND IT WORKS BETTER WITH TWO SEPARATE CONTRACTS. THIS IS THE FIRST STEP IN THAT PROCESS. THIS IS THE AGREEMENT THAT WILL GO BACK, SIMILAIR TO THE WAY IT USE TO BE. IT IS STILL CHEAPER THAN WHAT WE USE TO PAY, BEING $200,000.00 A YEAR OR THE CITY'S PORTION OF 911 DISPATCH. PRIOR TO 2005, WE WERE PAYING AROUND $258,000.00 A YEAR. IN THE FUTURE, THERE WILL BE ANOTHER CONTRACT COME ACROSS FOR THE AMBULANCE SERVICE BETWEEN THE CITY AND THE COUNTY.
MAYOR SMALL MADE COMMENT THAT HE WAS SO GLAD THE CITY AND COUNTY WORK SO GOOD TOGETHER AND HE WAS SO GLAD HE WAS THE MAYOR OF NEW CASTLE WHEN HE READS THE PAPER AND SEES WHAT PROBLEMS ARE IN OTHER CITIES.
MAYOR SMALL MADE THE MOTION THAT THE BOA5RD OF WORKS APPROVE THE INTER-LOCAL COOPERATION AGREEMENT BETWEEN THE COUNTY OF HENRY AND THE CITY OF NEW CASTLE POLITICAL SUBDIVISIONS OF THE STATE OF INDIANA. ATTORNEY COPENHAVER: SECOND DIRECTOR DAVIS: AYE AYE VOTE: 3-0
DIRECTOR DAVIS REMINDED THE EARTH DAY CELEBRATION AT BAKER PARK ON APRIL 23, 2011.
DEPARTMENT HEADS:
ATTORNEY COPENHAVER MOVED TO APPROVE THE REUEST FROM SUPERINTENDENT HACKER.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
RON BURNS ASKED THE STREET DEPARTMENT TO PICK UP THE TRASH AT THE BABE RUTH DIAMOND. THE REQUEST WILL BE TAKEN CARE OF.
PARK SUPERINTENDENT DENNY SAID THE TILE AROUND THE POOL NEEDS REPAIR. THE ESTIMATE IS $3,134.00. IT WILL TAKE 3-5 DAYS TO COMPLETE. MAYOR SMALL MOVED TO APPROVE THE REPAIRS. ATTORNEY COPENHAVER: SECOND DIRECTOR DAVIS: AYE AYE VOTE: 3-
DIRECTOR DAVIS MOVED FOR ADJOURNMENT.
ATTORNEY COPENHAVER: SECOND
