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Board of Works Meeting Minutes - 2/7/2011

BOARD OF WORKS      

FEBRUARY 7, 2011         10:00 A.M.  

 

MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY STEVE HACKER.

 

MAYOR SMALL MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES JANUARY 31, 2011 TO FEBRUARY 7, 2011.            
ATTORNEY COPENHAVER: SECOND                      AYE VOTE: 2-0

 

MAYOR SMALL MOVED TO RATIFY CLAIM #6 FOR THE HOMEOWNER REPAIR GRANT TO BE PAID TO STAR DEVELOPMENT WHO THEN PAYS THE CONTRACTOR $15,408.50.   ATTORNEY COPENHAVER: SECOND                       AYE VOTE: 2-0

 

ATTORNEY COPENHAVER CALLED UPON STAR DEVELOPMENT TO MAKE THEIR RECOMMENDATION TO THE BOARD OF WORKS.

     STAR DEVELOPMENT RECOMMENDED ALUMINUM BROTHERS OF RICHMOND TO BE THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE OWNER OCCUPIED REHABILITATION TO THE PROPERTY AT 310 BYERS COURT IN THE AMOUNT OF $14,594.00.

     ATTORNEY COPENHAVER MOVED TO ACCEPT THE RECOMMENDATION OF STAR DEVELOPMENT AND AWARD THE BID TO ALUMINUM BROTHERS FOR THE 310 BYERS COURT IN THE AMOUNT OF $14,594.00 .    MAYOR SMALL: SECOND           AYE VOTE: 2-0

 

MAYOR SMALL SAID THAT DURING THE EMERGENCY WE HAD THIS PAST WEEK, A LOT OF EXPENSES, WE HAVE HAD TO TAKE ON OUR SHOULDERS FOR DISASTER RELIEF.  THE STATE OF INDIANA, FEMA, IS DOING A SURVEY RIGHT NOW TO SEE HOW MUCH EXPENSE THERE HAS BEEN THROUGH OUT THE STATE FOR THE WINTER STORM, JANUARY 31ST AND CONTINUING.  THERE IS A THRESHOLD THAT THEY NEED TO MAKE BEFORE THEY CAN APPLY TO THE FEDERAL GOVERNMENT.  HE ASKED THAT ALL DEPARTMENTS THAT HAD EXTRA EXPENSES SUCH AS SALT OR OVERTIME DURING THE STORM.  HE ASKED THAT A LIST BE MADE AND GIVEN TO THE DIRECTOR OF PUBLIC WORKS WITHIN 8 DAYS.

 

ATTORNEY COPENHAVER SAID THERE WAS A RENEWAL AGREEMENT WITH AMBULANCE BILLING SERVICES.  THE AGREEMENT IS TO RUN THROUGH DECEMBER 31, 2013.  HE SAID HE HAS BEEN ADVISED BY THE CHIEF, 7% OF THOSE COLLECTIONS IS THE SAME AS LAST YEAR. 

REALLY NOTHING HAS CHANGED. 

     EMS ADMINISTRATOR RON BURNS SAID SINCE WE HAVE STARTED BILLING SINCE '05 THAT IS THE COMPANY WE HAVE USED.  WHEN WE FIRST STARTED, IT WAS ACTUALLY 9.5%.  BECAUSE WE MADE SOME CHANGES ON COMPUTERIZED AND ELECTRONICALLY DOING SOME THINGS

DIFFERENTLY, WE HAVE BEEN ABLE TO REDUCE THE RATE THEY CHARGE US.  2% ADDS UP TO A LOT OF MONEY WE ARE SAVING.

      MAYOR SMALL ASKED WHAT PERCENTAGE OF THE RUN COSTS COME BACK THROUGH MEDICAL INSURANCE REIMBURSEMENT.

      ADMINISTRATOR BURNS SAID OVERALL IN THE COURSE OF A YEAR, 85% - 90% OF OUR BUDGET TOTAL COST IS REIMBURSED.

      MAYOR SMALL SAID SO THIS 7% IS OUT OF THE TOTAL REIMBURSEMENT AND THE 20% OF THE AMOUNT YOU GET BACK IN GOES INTO THE NON-REVERTING FUND AND 80% TO THE GENERAL FUND.                                                                                                                        

      ADMINISTRATOR BURNS SAID THE 2 NEW AMBULANCES THAT WE ARE GETTING THIS WEEK IS PAID FROM THE NON-REVERTING FUND.  THERE IS NO TAX MONEY INVOLVED.  IT IS ALL FROM THE RECOVERY MONEY, THE NON-REVERTING FUND.  HE TOLD ABOUT A FDIC IN INDIANAPOLIS, THE LARGEST EMERGENCY EQUIPMENT CONFERENCE  IN THE WORLD.  ONE OF OUR NEW TRUCKS WILL BE ON DISPLAY AT THAT CONFERENCE.  HE SAID THIS WAS AN AWESOME HAPPENING FOR THE CITY.  HE SAID THINGS WERE DONE RIGHT HERE AND THE COMPANY LIKED THE CITY OF NEW CASTLE'S SPECS.  THEY ARE GOING TO SHOW OFF OUR TRUCK TO THE WORLD AND THE GUYS AT THE STATION ARE VERY EXCITED.

      MAYOR SMALL SAID THE AMBULANCES WERE THE STATE OF THE ART.  ANY HOSPITAL CAN SEE EXACTLY WHAT IS GOING ON BEFORE YOU GET THERE.

      MAYOR SMALL SAID WE ARE PROUD OF YOU.

      ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE AGREEMENT.    MAYOR SMALL: SECOND             AYE VOTE: 2-0

 

POLICE CHIEF NICHOLSON RECOMMENDED TO THE BOARD THAT PROBATIONARY OFFICER, JUSTIN WARDLOW BE PROMOTED TO 1ST CLASS PATROLMAN AS OF JANUARY 24, 2011.

     ATTORNEY COPENHAVER MADE THE MOTION TO ACCEPT THE RECOMMENDATION OF CHIEF NICHOLSON.  MAYOR SMALL: SECOND    AYE VOTE: 2-0

 

ATTORNEY COPENHAVER MOVED FOR ADJOURNMENT.

MAYOR SMALL: SECOND