Board of Works Meeting Minutes - 3/7/2011
BOARD OF WORKS
MARCH 7, 2011 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY CARY PLUMMER.
MAYOR SMALL WELCOMED THE GOVERNMENT CLASS FROM CHRYSLER HIGH SCHOOL. EACH STUDENT WAS ASSIGNED TO A DEPARTMENT HEAD FOR THE DAY. THE LISTING IS ENCLOSED,
NEW BUSINESS:
DIRECTOR DAVIS SAID SHE HAD A FARMER'S MARKET REQUEST. BEGINNING JUNE 4, 2011 TO OCTOBER 8, 2011, ON SATURDAYS, THE MARKET WOULD BE OPENED. STREET CLOSING FROM 6:45 A.M. TO 12:30 P.M., MARKET OPEN TO THE PUBLIC FROM 8:00 A.M. TO 12:00 P.M.. THE COMMUNITY CENTER WILL BE OPENED FOR RESTROOMS ONLY DURING THIS TIME. BETTER BARRICADES WERE ALSO IN THE REQUEST.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE REQUEST. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
MAYOR SMALL SAID THAT EVERY YEAR BANNERS ARE HUNG OVER MAIN STREET. AS A MATTER OF RECORD, THE BOARD OF WORKS ARE THE ONES TO COORDINATE THE SIGNS UP AND THE SCHEDULING OF EVENTS.
DIRECTOR DAVIS PRESENTED CLAIM #7 FOR THE OWNER OCCUPIED REPAIR GRANT (IHCDA) IN THE AMOUNT OF $22,369.50 TO STAR DEVELOPMENT.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE CLAIM. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID THE NEXT ITEM WAS FOR A CHANGE ORDER FROM KEMNA FOR HISTORIC PRESERVATION DOWNTOWN SHE SAID A CHANGE ORDER HAD BEEN APPROVED THAT WAS $500.00 OFF. THEY HAVE RESUBMITTED CHANGE ORDER #2 TO CORRECT THIS.
DIRECTOR DAVIS MADE THE MOTION TO CORRECT THE CHANGE ORDER. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID WITH THAT BEING CORRECTED, SHE WANTED TO MAKE A MOTION TO PAY TO KEMNA #208 FOR $24,750.00. THIS REFLECTS THE NEW CONTRACT AMOUNTS. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID SHE HAD SEVERAL CLAIMS THAT HAVE BEEN REVIEWED BY BRENNER ON 2/16/11. SHE SAID THE CLAIMS ARE NOT PAID UNTIL THE NSP1 GRANT MONEY COMES IN, THE $200,000.00 THAT IS BEING TURNED AROUND. CLAIMS ARE:
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DIRECTOR DAVIS MADE THE MOTION TO APPROVE THESE CLAIMS. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
MAYOR SMALL ASKED FOR A SUMMARY TO WHAT THIS IS ALL ABOUT.
DIRECTOR DAVIS SAID ABOUT A YEAR AGO, THE CITY WAS AWARDED 2.7 MILLION DOLLARS FROM THE IHCDA, A HOUSING GRANT, FOR MAXWELL COMMONS. IT WILL CREATE 4 CONDOMINIUMS, 4 RETAIL SPACES, 3 HOMES IN OUR COMMUNITY IN THE TARGET AREA THAT WAS ESTABLISHED, AND WE BUILT 3 NEW HOMES. THOSE HOMES HAVE TO BE SOLD TO PEOPLE OF LOW INCOME, THE SAME WITH THE CONDOS.
DIRECTOR DAVIS SAID THE NEXT ITEM IS IN REGARDS TO THE MAXWELL COMMONS. SHE SAID ATTORNEY COPENHAVER HAD PUT TOGETHER A FINAL DRAFT OF HORIZONTAL PROPERTY OWNERSHIP FOR THE MAXWELL COMMONS CONDOMINIUMS AND THE HORIZONTAL PROPERTY REGIME AND ALSO THE CODE OF BY-LAWS OF THE MAXWELL COMMONS CONDOMINIUMS AND THE OWNERS ASSOCIATION INC.
DEPARTMENT HEADS:
EMS DIRECTOR BURNS SAID THAT THE HENRY COUNTY COMMISSION KIM CRONK CONT5ACTED THE EMS WANTING TO DISCUSS THE 911 CONTRACT.
MAYOR SMALL SAID OUR CITY EMS IS RESPONSIBLE FOR THE ALS RUNS THROUGHOUT THE COUNTY EXCEPT FOR MIDDLETOWN AND KNIGHTSTOWN. THEY HAVE THEIR OWN AMBULANCES. WE HAVE, ALS TO TAKE CARE OF SERIOUS ILLNESSES IN THE COUNTY. HE SAID THE CITY AND COUNTY HAVE BEEN GOOD NEIGHBORS IN THE PAST. WE ARE REIMBURSED ABOUT 80% FOR OUR RUNS IN THE COUNTY. THE OTHER 20% COMES OUT OF THE CITY'S TAX PAYERS, PROPERTY TAXES. IN THE PAST, THE COUNTY HAS HELPED TO MAKE UP THE DIFFERENCE BY PAYING PART OF THE CITY'S 911. BUT, FOR THE LAST 2 YEARS, THE COUNTY COUNCIL HAS CHOSEN NOT TO PAY THAT. IT HAS BEEN THE COUNTY'S RESPONSIBILITY TO PAY THAT DIFFERENCE TO THE 911, BUT HAVE CHOSEN NOT TO DO IT. THINGS ARE GETTING VERY SERIOUS NOW.
EMS DIRECTOR BURNS SAID THAT COMMISSIONER CRONK WANTS TO MEET WITH THE MAYOR, AND DIRECTOR BURNS ON THURSDAY OR FRIDAY OF THIS WEEK. ALSO, SHERIFF BAKER WOULD LIKE TO BE INCLUDED IN THAT MEETING.
MAYOR SMALL SAID SHERIFF BAKER IS TAKING THE BRUNT OF THIS RIGHT NOW BECAUSE HE IS IN CHARGE OF THE 911 CENTER AND IS HAVING TO HIRE THE SAME NUMBER OF DISPATCHERS BUT WITH $125,000.00 LESS MONEY. TWO YEARS AGO THERE WAS A PROBLEM WITH THE AMBULANCE COVERAGE. HE SAID HE HOPED AND PRAYED IT IS STARTING OVER AGAIN.
DIRECTOR DAVIS MOVED FOR ADJOURNMENT.
ATTORNEY COPENHAVER: SECOND
