Board of Works Meeting Minutes - 12/20/2010
BOARD OF WORKS
DECEMBER 20, 2010 10:00 A.M.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY DAN DENNY.
DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES DECEMBER 13, 2010 TO DECEMBER 20, 2010 ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO RATIFY THE 3RD AND FINAL PAYMENT APPLICATION TO PRITCHETT'S BACKHOE SERVICES, LLC FOR $40,537.71 AS APPROVED BY UNITED ENGINEERING FOR THE BLUE RIVER VALLEY ANNEXATION AREA SANITARY SEWER AND WATER EXTENSION PROJECT, PHASE III. RETAINAGE IS INCLUDED. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO ACCEPT A $10,000.00 PLANNING GRANT. THIS IS A 100% NO MATCHING GRANT WHICH WILL BE USED TO DEVELOP A 3 YEAR COMPREHENSIVE PLAN AND WAS AWARDED TO THE CITY OF NEW CASTLE AS STELLAR COMMUNITY FINALISTS.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS ANNOUNCED THAT LAST YEAR 2YEAR LEASES WERE SENT OUT TO THOSE ON LEASES BUT WE NEVER GOT ONE BACK FROM LIFE STREAM SERVICES. ANOTHER LEASE WAS SENT OUT FOR 2011 AT THE SAME AMOUNT AND TERMS.
DIRECTOR DAVIS MADE THE MOTION TO ACCEPT THE LEASE FOR 2011. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS ANNOUNCED THAT ADVERTISEMENT TO RECEIVE BIDS FOR FINAL HOME OWNER REPAIR GRANT RECIPIENT. SHE SAID THERE WAS ONE HOME WHERE THEY DIDN'T LIKE THE CONTRACTOR THAT GOT THE LOW BID FOR THEIR HOME. STAR DEVELOPMENT WORKED WITH THEM AND IT DIDN'T WORK OUT. SO, THEY APPROACHED THE NEXT HOME OWNER. WE ARE STARTING THE ADVERTISING PROCESS AGAIN. THE BID FOR THAT HOME WILL BE DUE TUESDAY, JANUARY 18, 2011, DELIVERED TO THE CLERK-TREASURER'S OFFICE BY 9:50 A.M.. AND WILL BE OPENED ON TUESDAY, JANUARY 18, 22011 AT THE BOARD OF WORKS MEETING AT 10:00 A.M..
MAYOR SMALL EXPLAINED THE ANIMAL CONTROL AGREEMENT. HE SAID THERE WILL BE A NEW CONTRACT WITH THE ANIMAL CONTROL. HE SAID THE BOARD VOTED TO HAVE THE MAYOR SIGN THE CONTRACT THAT WAS PRESENTED, SEVERAL MONTHS AGO. HE SAID HE WANTS TO REDO THAT CONTRACT TO LIMIT THE ANIMAL CONTROL RESPONSIBILITIES TO DOMESTIC ANIMALS WITHIN THE CITY OF NEW CASTLE, OPPOSED TO ALL ANIMALS. BASICALLY, IT IS THE SAME CONTRACT THAT YOU ALL APPROVED BEFORE WITH THE EXCEPTION FOR THE WORD DOMESTIC WHICH HAS BEEN INSERTED. THIS WILL ALSO BE A REDUCTION IN PAYMENT OF 10%.
ATTORNEY COPENHAVER MADE THE MOTION TO AUTHORIZE THE REDOING OF THAT CONTRACT.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DEPARTMENT HEADS REPORT:
ATTORNEY COPENHAVER SAID THAT THE CITY HAS HAD A SITUATION WITH OUR FIRST AID UNIT. WE DO NOT PURSUE COLLECTIONS FOR INDIVIDUALS WHOM DO NOT HAVE INSURANCE. THAT HAS BEEN OUR UNDERSTANDING WITH THE COUNCIL AND WITH THE COLLECTION COMPANY. THE CITIZENS OF THE CITY, THEIR TAXES REPRESENT THEIR CONTRIBUTION. THEREFORE, THEY DON'T HAVE TO PAY IF THEY DON'T5 HAVE INSURANCE. SINCE THEY BILL EVERYONE, NOT KNOWING WHO HAS INSURANCE OR DOESN'T, THEY HAVE A LARGE AMOUNT OF PAST DUE ACCOUNTS. THEY NEED TO CLEAN THOSE UP. THIS STARTED ABOUT 5 YEARS AGO. THE COLLECTION AGENCY IS ASKING FOR THE BOARD TO APPROVE A CLEAN UP.
ATTORNEY COPENHAVER MADE THE MOTION THAT WE AUTHORIZE OUR BILL COLLECTING COMPANY TO WRITE OFF DEBTS OLDER THAN 18 MONTHS THAT ARE UNPAID. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
WASTEWATER SUPERINTENDENT HAMILTON ANNOUNCED THAT THE SIGNING FOR THE SUNNYSIDE STORM WATER SEPARATION PROJECT WILL BE TOMORROW, TUESDAY, DECEMBER 21ST AT 10:00 A.M.. THE PROJECT WILL START ROUGHLY THE SECOND WEEK IN JANUARY. HE SAID SEVERAL YEARS AGO, THE CITY SEPARATED THE STORM WATER IN THE SUNNYSIDE AREA AND RECONNECTED IT TO THE SANITARY, BECAUSE AT THAT TIME THERE WASN'T A DIRECT LINE TO PULL THE STORM WATER OFF. WHEN THE STATE WENT THROUGH WITH THE 103 PROJECT, THEY OPENED IT UP SO THE LINE COULD BE SEPARATED.
ATTORNEY COPENHAVER SAID EVEN THOUGH OUR LONG TERM CONTROL PLAN HAS NOT BEEN APPROVED, THIS IS PART OF THAT PLAN.
MAYOR SMALL WISHED EVERYONE A HAPPY CHRISTMAS.
ATTORNEY COPENHAVER MOVED FOR ADJOURNMENT.
DIRECTOR DAVIS: SECOND
