Board of Works Meeting Minutes - 1/4/2011
BOARD OF WORKS
JANUARY 4, 2010 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY MARY BETH VAN ARSDOL.
DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES DECEMBER 28, 2010 TO JANUARY 4, 2011. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS GAVE A REMINDER THAT ADVERTISEMENT TO RECEIVE BIDS FOR THE FINAL HOME OWNER REPAIR GRANT RECIPIENT HOMES. THE BIDS ARE DUE TUESDAY, JANUARY 18, 2011 AT 9:50 A.M. IN THE CITY CLERK'S OFFICE AND WILL BE OPENED AT 10:00 A.M. AT THE BOARD OF WORKS MEETING. SHE SAID THERE WILL BE A PRE-BID CONFERENCE ON MONDAY, JANUARY 10TH, AT 10:00 A.M., AT THE OFFICE OF STAR DEVELOPMENT IN CAMBRIDGE CIT, INDIANA. THIS HAS BEEN PROPERLY ADVERTISED IN THE NEWS PAPER.
DIRECTOR DAVIS MADE THE MOTION WANTING TO RATIFY CLAIM #4 OF THE HOME OWNER REPAIR GRANT IN THE AMOUNT OF $31,589.50. SHE SAID SHE RECEIVED AN E-MAIL TODAY AND THE STATE HAS ISSUED THAT CHECK. IT SHOULD BE WITHIN THE BANK IN 24 HOURS.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID THE NEXT ITEM WAS THE PAYMENT APPLICATION FOR THE NSP GRANT. SHE SAID THEY ALL HAVE BEEN REVIEWED AND APPROVED BY BRENNER DESIGN, BOTH ARE FOR S&B CONSTRUCTION, 1 FOR $36,809.37 AND 1 FOR $35,364.15.
DIRECTOR DAVIS MADE THE MOTION THAT THOSE ARE APPROVED FOR PAYMENT AS SOON AS REIMBURSEMENT COMES IN.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS STATED THAT THE MAYOR HAS REACHED AN AGREEMENT WITH THE ANIMAL CONTROL SERVICE.
ATTORNEY COPEHAVER SAID THAT THE MAYOR HAD MET WITH THE ANIMAL CONTROL PEOPLE LAST WEEK. HE SAID IT WAS A GOOD MEETING, GOOD PEOPLE ON BOTH SIDES TALKED ABOUT WHAT HAD TO BE RESOLVED, A RESOLUTION WAS MADE AND WE HAVE A PROPOSED CONTRACT THAT CALLS FOR PAYMENT TO THE ANIMAL CONTROL IN THE AMOUNT OF $74,178.00 PER YEAR.
THE CONTRACT COULD NOT BE APPROVED AT THAT MEETING BECAUSE IT WAS NOT A PUBLIC MEETING, BUT BOTH SIDES AGREED AS PRINCIPAL TO THE TERMS.
ATTORNEY COPENHAVER MADE THE MOTION THAT THE CITY AGREE TO THIS CONTRACT AND FORWARD IT TO ANIMAL CONTROL FOR THEIR BOARD TO REVIEW AND APPROVE.
MAYOR SMALL ASKED ATTORNEY COPENHAVER TO SUMMARIZE THE CHANGES.
ATTORNEY COPENHAVER STATED THAT THE CHANGES WERE MINOR. AS FOR THE PUBLIC, THEY WILL NOT NOTICE ANY CHANGES. SOME MINOR CHANGES WERE CHANGED IN THE REPORTING REQUIREMENTS SPECIFYING WHAT THE CITY SHOULD RECEIVE TWICE A YEAR FROM ANIMAL CONTROL, ANIMAL CONTROL WILL KEEP THEIR OWN RECORDS, NOT UNLESS THEY HAVE TO KEEP THOSE RECORDS. THE WAY WE HANDLE DEAD ANIMALS WILL BE CHANGED. THIS IS MORE FOR SANITATION AND TRASH REMOVAL BUT IT IS FOR ANIMAL CONTROL. THAT IS SOMETHING WE CAN CONTRACT PRIVATELY OR WITH ANIMAL CONTROL OR SOME THIRD PARTY. WE WILL DO WHAT IS BEST FINANCIALLY. THIS WILL BE HANDLED THROUGH OUR SANITATION DEPARTMENT. IF THERE IS A DEAD ANIMAL ON THE STREET, CALL THE SANITATION DEPARTMENT. HE SAID THE CONTRACT FOR 2 Y3ARS, 2011 AND 2012. NO INCREASE FOR 2 YEARS TAKING PRESSURE OFF THE LEVY SIDE.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0.
ATTORNEY COPENHAVER SAID FOR THE PRESS PURPOSES, HE SAID THE WAY THE NEGOTIATIONS GO, PEOPLE TEND TO THINK SOMETIMES THAT PEOPLE ARE ANTAGONISTIC OR ARE IN DIFFERENT CAMPS, THIS WAS A VERY FRIENDLY NEGOTIATION, GOOD PEOPLE ON BOTH
SIDES. THESE ARE GOOD COMMUNITY MINDED PEOPLE WHO WANT TO SEE GOOD THINGS FOR NEW CASTLE AND A HUMANE TREATMENT OF ANIMALS. THE MAYOR WANTS THE SAME THING.
DIRECTOR DAVIS SAID SHE HAD AN ACCOUNTING SUPPORT SERVICE FROM H.J. UMBAUGH. THEY ARE PROPOSING 40-50 HOURS IN 2011 IN THE AMOUNT OF $600.00 PER MONTH. THIS ONGOING SUPPORT IN ACCOUNTING, ESPECIALLY SINCE THE CITY DOES NOT HAVE A FULL TIME ACCOUNTANT ANYMORE, MOSTLY BUDGETARY QUESTIONS THAT THE MAYOR WOULD HAVE OR
SUPPORT THAT WE NEED.
DIRECTOR DAVIS MADE THE MOTION TO ACCEPT THIS CONTRACT. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
HR VAN ARSDOL ANNOUNCED THAT THERE WAS A SIGNED CONTRACT WITH THE LOCAL 722 PROFESSIONAL FIREFIGHTERS FOR 2011.
ATTORNEY COPENHAVER MOVED FOR ADJOURNMENT.
DIRECTOR DAVIS: SECOND
