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Board of Works Meeting Minutes - 10/18/10

BOARD OF WORKS      

OCTOBER 18, 2010      10:00 A.M.

 

MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY STEVE HACKER.

 

DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES DATED OCTOBER 12TH TO OCTOBER 18TH.

ATTORNEY COPENHAVER: SECOND          MAYOR SMALL: AYE            AYE VOTE: 3-0

 

DIRECTOR DAVIS MADE THE MOTION TO RATIFY PAYMENT APPLICATION #2-TO PRITCHETT'S BACKHOE SERVICE FOR $85,752.16.  THIS IS THE SECOND PAYMENT APPLICATION FOR THE BLUE RIVER VALLEY ANNEXATION AREA SANITARY SEWER AND WATER-EXTENSION PROJECT,  PHASE III    ATTORNEY COPENHAVER: SECOND          MAYOR SMALL: AYE             AYE VOTE: 3-0

 

DIRECTOR DAVIS MADE THE MOTION TO PAY M.K. BETTS ENGINEERING & CONTRACTING, INC. FULL ESCROW RETAINAGE IN THE AMOUNT OF $71,250.00, ASSOCIATED WITH THE OCRA GRANT NO. A 192-9-CF-08-208, WATER POLLUTION CONTROL FACILITY TERTIARY FILTER, DISINFECTION SYSTEM & SECONDARY CLARIFIER FLOW DISTRIBUTION IMPROVEMENTS PROJECT.

ATTORNEY COPENHAVER: SECOND          MAYOR SMALL: AYE             AYE VOTE: 3-0

 

DIRECTOR DAVIS READ 2 CHANGE ORDERS FOR THE N S P PROJECT, MAXWELL COMMONS.
  1.  KEMNA RESTORATION TO DECREASE THE CONTRACT BY $5,000.00 BY REMOVING CERTAIN DOORS AND WINDOWS AT 1400 BROAD STREET.
  2.  S & B CONSTRUCTION TO INCREASE THEIR CONTRACT BY $5,000.00 FOR INTERIOR FINISHES.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE BOTH THE CHANGE ORDERS.
DIRECTOR DAVIS: SECOND           MAYOR SMALL: AYE                      AYE VOTE: 3-0

 

DIRECTOR DAVIS SAID SHE HAD THE 9TH PAY APPLICATION FOR THE N S P PROJECT, MAXWELL COMMONS. 

  1. S&B CONSTRUCTION%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026$220,403.74
  2. KEMNA RESTORATION%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026.$ 26,199.00
  3. S&B CONSTRUCTION%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026.$    450.00
  4. FERRELL & BARKER CONSTRUCTION%u2026%u2026%u2026..$118,755.00
  5. BRENNER DESIGN%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026..$  1,500.00

ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE ALL OF THESE CLAIMS.

DIRECTOR DAVIS; SECOND               MAYOR SMALL: AYE                  AYE VOTE: 3-0

 

DIRECTOR DAVIS GAVE AN UPDATE ON THE MIRACLE LEAGUE REQUEST. SHE SAID THEY ARE ESTABLISHING THEIR STATUE AND WRITING LETTERS TO THE DIFFERENT LEAGUE ORGANIZATIONS, MAKING SURE EVERYONE IS OK WITH WHAT THEY ARE DOING.  AS SOON AS THEIR STATUS HAS BEEN CREATED, THEY WILL START THEIR FUND RAISING..

     MAYOR SMALL SAID THIS MIRACLE LEAGUE WAS FOR BASEBALL FOR HANDICAPPED ADULTS AND CHILDREN.  HE SAID THEY CAME TO THE PARK BOARD AND GOT THE PARK BOARD APPROVAL TO TAKE OVER THE MAINTENANCE AND RESPONSIBILITY WITH 2 FORMER GIRLS SOFTBALL DIAMONDS ON ROSS STREET AND PARKVIEW DRIVE. HE SAID HE THOUGHT BY NEXT SPRING WE WILL SEE ACTIVITY THERE.

 

MAYOR SMALL READ AN EMAIL FROM LISA MORRIS, MORRIS CONSULTING, THANKING THE BUILDING INSPECTOR, LES HALL FOR ALL HIS HELP ON THE LEGAL WORK ON A BUILDING ON STATE ROAD 3.

 

MAYOR SMALL SAID FOR A MATTER OF RECORD, HE HAS RECEIVED A REQUEST FROM A CITIZEN WANTING A STOP LIGHT PUT AT THE INTERSECTION OF 21ST STREET AND BROAD STREET.  MAYOR SMALL SAID THIS IS A STATE HIGHWAY, BUT THE CITY DOES HAVE AN IMPORTANT PART      IN THIS SINCE HIS SIGNATURE MUST GO ON ANYTHING FOR INDOT OR THE STATE HIGHWAY DOES.

 

ATTORNEY COPENHAVER ANNOUNCED THAT THERE WOULD BE AN ECONOMIC DEVELOPMENT COMMISSION MEETING TONIGHT.  HE SAID THE MAYOR NAMES THE APPOINTMENTS AFTER THE NOMINATIONS FROM THE MAYOR, CITY COUNCIL AND COUNTY COUNCIL.  JEFF HANCOCK IS NOMINATED BY THE COUNTY COUNCIL, JEANA DAVIS IS NOMINATED BY THE MAYOR AND SANDY YORK IS NOMINATED BY THE CITY COUNCIL.

 

ATTORNEY COPENHAVER SAID THERE WAS SOME PROPERTY WE ARE IN THE PROCESS OF SELLING TO OTHER GOVERNMENTAL UNITS.  THIS IS SURPLUS PROPERTY. 
     IN THE POLICE DEPARTMENT, A WHITE, 2004 FOUR DOOR FORD, FOR $1,500.00, TO THE TOWN OF MOORELAND.

ATTORNEY COPENHAVER MADE THE MOTION TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF MOORELAND FOR THAT SALE.    DIRECTOR DAVIS: SECOND            MAYOR SMALL: AYE                    AYE VOTE: 3-0

 

ATTORNEY COPENHAVER SAID WE HAVE 2-2002 FORD AMBULANCES.  THOSE ARE NEEDED BY THE DUBLIN VOLUNTEER FIRE DEPARTMENT.  THE VALUE OF THOSE VEHICLES ARE $9,000.00 PER VEHICLE.  WE CAN DELIVER ONE NOW AND THE SECOND AMBULANCE WHEN IT'S REPLACE ARRIVES TO THE CITY.  WE WILL RECEIVE $18,000.00 FOR THE 2 VEHICLES WHEN THEY ARE DELIVERED TO DUBLIN.  THESE SALES ARE AS IS.  NO WARRANTY.

     ATTORNREY COPENHAVER MADE THE MOTION TO APPROVE AN INTERGOVERNMENTAL AGREEMENT WITH THE DUBLIN VOLUNTEER FIRE DEPARTMENT.   DIRECTOR DAVIS: SECOND           MAYOR SMALL: AYE                       AYE VOTE: 3-0

 

ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE A CLAIM FROM BAKER AND DANIELS FOR LEGAL SERVICES AGAINST DAVE'S EXCAVATING, IN REFERENCE TO OUR WATER POLLUTION CONTROL.  THE AMOUNT OF THE CLAIM IS $2,963.93.

DIRECTOR DAVIS: SECOND             MAYOR SMALL: AYE                    AYE VOTE; 3-0

 

DEPARTMENT HEADS:

 

TRANSPORTATION MANAGER THORNHILL SAID THE TIER 2 PROJECT OF THE ARRA STIMULUS CONTRACT FROM INDOT HAS BEEN EXECUTED AND RECEIVED AND SHE CAN NOW PROCEED WITH THE TIER 2 PROJECT.

 

WATER POLLUTION CONTROL SUPERINTENDENT HAMILTON SAID THE NEXT PROJECT WITH THE STORM WATER, MEDIATION FOR THE SUNNYSIDE STORM SEWER CONNECTION AND BIDS FOR THIS PROJECT WILL BE TAKEN IN NOVEMBER, 2010.

 

MS4  BOBBY YORK ANNOUNCED THAT LEAF COLLECTION WILL BEGIN 11/1/10.  LOOSE LEAVES TO BE AT THE CURB AND BAGGED LEAVES, MAKE A CALL AND THEY WILL BE PICKED UP.

  

POLICE CHIEF NICHOLSON ANNOUNCED THAT BEGGARS NIGHT FOR HALLOWEEN WOULD BE ON SATURDAY, OCTOBER 30TH, FROM 5:00P.M. TO 8:00 P.M..

 

POLICE CHIEF NICHOLSON RECOMMENDED THE HIRING OF TONY W. HUGHES JR. AS A POLICE OFFICER, PROBATIONARY. B HE SAID HE WAS REPLACING AN OFFICER THAT WAS TERMINATED.

ATTORNEY COPENHAVER MOVED TO APPROVE THE CHIEF'S RECOMMENDATION.   DIRECTOR DAVIS: SECOND   MAYOR SMALL: AYE             AYE VOTE: 3-0

 

EMS DIRECTOR BURNS ANNOUNCED THAT THEY WOULD BE GIVING FLU SHOTS AGAIN THIS YEAR AND HE WOULD NOTIFY ALL DEPARTMENTS WHEN HE RECEIVES THEM.

 

BUILDING INSPECTOR HALL SAID HE HAD A REQUEST FOR A HANDICAPPED PARKING SIGN AND HE HAD A COPY OF ALL MEDICAL RECORDS FOR THIS REQUEST AT 1401 ILLINOIS.

      ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST.   DIRECTOR DAVIS: SECOND    MAYOR SMALL: AYE     AYE VOTE: 3-0

 

JOE ADAMS APPEARED BEFORE THE BOARD AGAIN THIS YEAR TO ALLOW THE AMERICAN BIKERS TO USE THE PARKING LOT AT THE LIBRARY FOR GIVING OUT TREATS ON HALLOWEEN.

     ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST OF MR. ADAMS.   DIRECTOR DAVIS: SECOND                MAYOR SMALL: AYE             AYE VOTE: 3-0

 

A RESIDENT OF THE 2300 BLOCK OF H AVENUE, APPEARED BEFORE THE BOARD REQUESTING FOR HELP FROM THE CITY TO CLEAN UP TRASH AND DEBRIS AT 2321 H AVENUE.   SHE HAD PICTURES.

      MR. HAMILTON SAID THE STREET DEPARTMENT HAD RECEIVED ANOTHER CALL AND THE TRASH TRUCK WAS SENT OUT THERE THIS MORNING TO CLEAN IT UP.

      ATTORNEY COPENHAVER SAID THAT IF IT CONTINUES, THE CITY WOULD CITE THEM INTO COURT.

 

DIRECTOR DAVIS MOVED FOR ADJOURNMENT.

ATTORNEY COPENHAVER: SECOND