Board of Works Meeting Minutes - 9/20/2010
BOARD OF WORKS
SEPTEMBER 20, 2010 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY STEVE HACKER.
MAYOR SMALL WELCOMED BACK STEVE HACKER AS CEMETERY SUPERINTENDENT.
APPLAUSE WAS GIVEN FOR MR. HACKER'S RETURN.
DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES DATED SEPTEMBER 7TH TO SEPTEMBER 20TH..
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE. AYE VOTE: 3-0
DIRECTOR DAVIS GAVE A REMINDER TO ALL, OKTOBERFEST RIBFEST AND STREET CLOSURES ON OCTOBER 16TH, 2010, FROM 7:30 A.M. TO 9:00 P.M. AND THE CLOSURE FOR FLEMING STREET RELATED TO THE MAXWELL COMMONS PROJECT.
DIRECTOR DAVIS READ A DBE POLICY STATEMENT ABOUT A PROGRAM THAT DOT IS REQUIRING.
ATTORNEY COPENHAVER SAID THIS WAS A DEPARTMENT OF TRANSPORTATION PROGRAM. HE SAID SINCE WE DO TAKE FEDERAL FUNDS, WE DON'T HAVE MUCH WEIGHT ON IT.
DIRECTOR DAVIS MADE THE MOTION THAT SHE BE ALLOWED TO SIGN OR THE MAYOR SIGN. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE BID AWARDS FOR THE HOMEOWNER REPAIR GRANT, STAR DEVELOPMENT.
- HOPKINS HOME IMPROVEMENT%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026$62,308.00
- RE CONSTRUCTION%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026.$48,597.00
- ALUMINUM BROS%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026$62,501.00
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE RECOMMENDATIONS OF OUR CONTRACTING AGENCY AND AWARD THESES BIDS AS ANNOUNCED. MAYOR SMALL: SECOND DIRECTOR DAVIS: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE 1ST APPLICATION FOR THE HOMEOWNER REPAIR GRANT AS ADMINISTERED THROUGH STAR DEVELOPMENT IN THE AMOUNT OF $13,850.00. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO APPROVE PAYMENT #9 FOR THE NSP GRANT, ADMINISTERED THROUGH STAR DEVELOPMENT, IN THE AMOUNT OF $241,477.77. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DRAINAGE PROBLEMS AT OSBORNE PARK. ROGER CLAYWELL, PRESIDENT OF THE NEW CASTLE GIRLS SOFTBALL LEAGUE, APPEARED BEFORE THE BOARD STATING 7 YEARS AGO, THERE WAS A DRAIN PUT IN ON THE EAST END OF THE DIAMONDS AT OSBORNE PARK. HE SAID WHEN IT RAINS, THE WATER STANDS ON THE DIAMONDS BECAUSE THE DRAIN IS TO LOW AND WHEN IT DOES GO OUT IT HAS TO GO UP HILL BECAUSE OF THE DRAIN. THAT WON'T WORK. HE SAID HE HAD TALKED WITH RON HUFFMAN AND THEY ARE WILLING TO WORK TOGETHER ALONG WITH VOLUNTEERS TO DRAIN THE WATER OFF IN A RETENTION POND THAT IS BEING BUILT BY THE FIREMEN AT THEIR TRAINING SITE NEXT TO THE DIAMONDS.
MR. CLAYWELL REQUESTED THE USAGE OF SOME OF CITY EQUIPMENT TO DO THIS PROJECT.
ATTORNEY COPENHAVER MADE THE MOTION TO AUTHORIZE THE MS4 AND THE WATER POLLUTION CONTROL DEPARTMENT TO ASSIST THE FIRE DEPARTMENT, REMEDY THIS BY USING OUR EQUIPMENT AND VOLUNTEER MAN POWER, FINE. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE. AYE VOTE: 3-0
THE NEXT ITEM WAS A REQUEST TO MAKE SOFTBALL DIAMONDS AT BAKER PARK FOR EXCLUSIVE USE TO MIRACLE LEAGUE, SIMILAR CONTRACT AS VARIOUS OTHER LEAGUES.
MAYOR SMALL SAID THE REQUEST HAD BEEN PRESENTED TO THE PARK BOARD AND IT WAS APPROVED. THEY SENT IT ON TO THE BOARD OF WORKS.
CINDY BROOKS, DIRECTOR OF THE MIRACLE LEAGUE AND JOY SNIDER, COORDINATOR OF THE LEAGUE, APPEARED BEFORE THE TELLING WHAT THE MIRACLE LEAGUE WAS. MS. BROOKS AID THIS IS FOR HANDICAPPED CHILDREN AND ADULTS WITH VARIOUS DISABILITIES, RANGING FROM AGE 3 TO 72. THE LADIES SHOWED DIAGRAMS OF WHAT THE LEAGUE WANTED TO DO TO IMPROVE THE DIAMONDS AT BAKER PARK. SHE SAID THEY WOULD BE WILLING TO SHARE THE DIAMONDS WITH OTHER LEAGUES. SHE SAID THEIR LEAGUE BEGAN PLAYING AFTER BABE RUTH AND LITTLE LEAGUE HAD STOPPED FOR THE SEASON. SHE SAID THEY HAVE 104 PLAYERS AT PRESENT AND 150 VOLUNTEERS.
ATTORNEY COPENHAVER SAID HE THOUGHT THAT THIS WAS A WONDERFUL THING BUT IF HE WAS LOOKING AT THIS RIGHT, YOU ARE GOING TO PUT A PARKING LOT IN BETWEEN THE DIAMONDS.
MS SNIDER SAID THIS WAS JUST A SUGGESTION.
ATTORNEY COPENHAVER SAID HIS CONCERN WAS CUTTING DOWN TREES.
MS. BROOKS SAID THEY WERE JUST LOOKING AT THINGS TO UPGRADE. NO THERE WOULD BE NO TREE REMOVAL.
ATTORNEY COPENHAVER SAID WHERE THEY HANDICAPPED PARKING THERE WERE NO TREES. HE SAID IF THIS WAS JUST FOR SPECTATORS, THEY COULD USE THE PARKING LOT AT THE SCHOOL. HE SAID HE HOPED THE PARK BOARD WOULD APPROVE THE CONCESSION STAND AND HAVE IT COMPATIBLE WITH THE PARK.
DIRECTOR DAVIS SAID THERE SHOULD BE A PARTNERSHIP AND WORK TOGETHER TO MAKE THE BEST DECISIONS.
RON BURNS, PRESIDENT OF THE BABE RUTH LEAGUE, SAID SEVERAL YEARS AGO, THOSE DIAMONDS, THE DIAMOND TO THE EAST, THE FARTHEST EAST OF THE HIGH SCHOOL, WAS GIVEN TO BABE RUTH. THE OTHER DIAMOND, THE ONE CLOSEST TO THE HIGH SCHOOL WAS GIVEN TO LITTLE LEAGUE. LITTLE LEAGUE HAS PUT MONEY INTO THEIR DIAMOND. BABE RUTH HAD PLANS AT ONE TIME OF EXPANDING THE DIAMOND AND MAKING ANOTHER LEAGUE FOR 12 AND 13 YR. OLDS, BUT THE MONEY HAS NOT BEEN AVAILABLE. THE SCHOOL WAS USING THE DIAMONDS BUT HAVE MOVED EVERYTHING TO MEMORIAL PARK SO WE APPROACHED AND WAS GIVEN TO BABE RUTH AND LITTLE LEAGUE. HE SAID HE WAS SURE THAT BABE RUTH WOULD WORK WITH THIS ORGANIZATION WHOM MR. BURNS THOUGHT OF AS GREAT.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE RECOMMENDATION OF THE PARK BOARD SUBJECT TO ANY FINAL DESIGN OF ANY PERMANENT STRUCTURE MUST BE APPROVED BY THE PARK BOARD AND BOARD OF WORKS.
MR. CLAYWELL, GIRLS SOFTBALL, SAID THAT THE GIRLS LEAGUE WAS GIVEN THE RIGHTS TO THE TENNIS COURTS AT ORSBORNE PARK. HE SAID THAT WOULD ALSO BE A GREAT AREA TO USE FOR THIS. THERE IS PARKING AND THE CONCESSION STAND IS ALREADY THERE. WE WOULD BE WILLING TO WORK AND HELP OUT ANYWAY WE CAN.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MOVED TO APPROVE THE NEW TRASH ROUTES WHICH WILL BE ON TUESDAY, WEDNESDAY AND THURSDAY WITH THE RETRO WILL RUN ON TUESDAY AND POSSIBLY PART OF WEDNESDAY. FRIDAY WILL BE FOR HEAVY TRASH PICK UP. MAYOR SMALL SAID THE MAJORITY WILL HAVE THE SAME PICK UP DAY AS IS NOW, WITH THE AUTOMATED TRUCKS. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
BUILDING INSPECTOR HALL SAID HE HAD AN APPLICATION FOR A HANDICAPPED SIGN AT 2517 SUNNYSIDE AVE.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE APPLICATION. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
PAUL DAVIS, PASTOR OF THE OPEN ARMS CHURCH, SAID HE WAS THERE TO SEEK APPROVAL FOR SEVERAL CHURCHES IN THE COMMUNITY ARE COMING TOGETHER IN OCTOBER, AT THE BAKER PARK GRANDSTAND NEXT TO THE SHELTER HOUSE. THIS WILL BE EACH EVENING AT 6:00 P.M.
THEN THEY WILL LEAVE AT WHATEVER TIME THE BOARD WANTS THEM OUT. THIS IS BEING CALLED A "HOPE RALLY." BRING HOPE TO OUR CITY HE SAID.
ATTORNEY COPENHAVER ASKED IF THIS HAD BEEN APPROVED BY THE PARK BOARD.
MR. DAVIS SAID YES. THE MEETING WOULD BE ON OCTOBER 4TH THROUGH OCTOBER 8TH. HE SAID THEY WOULD BE MEETING ON SUNDAY, OCTOBER 10TH AT THE FIELDHOUSE.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DENNY ADAMS APPEARED BEFORE THE BOARD REQUESTING THAT THE KNIGHTS OF PHYTHIAS BE ALLOWED TO STAGE its 21ST ANNUAL CHRISTMAS PARADE ON SATURDAY, NOVEMBER 20, 2010. THE PARADE WILL FORM AT BAKER PARK AT 12:30 P.M, AND THE PARADE AT 3:00 P.M. APPROVE POLICE ESCORT AND BARRICADE SET UP BY THE STREET DEPARTMENT AND HANGING OF THE BANNER ON MAIN STREET ABOUT THE PARADE.
ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
MARK CONSTABLE, NORFOLK/SOUTHERN RAILROAD. HE SAID HE WAS LOOKING TO CLOSE THORNBURG STREET FOR ONE WEEK, STARTING ON MONDAY, SEPTEMBER 27TH TO OCTOBER 2ND, TO WORK ON THE TRACKS AND REPLACE A SWITCH.
ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
JOYCE McCARTY, STAR DEVELOPMENT, ASKED IF THE LOWEST BIDDER HAS TO BE USED.
ATTORNEY COPENHAVER SAID THE STATUTE SAYS YOU HAVE TO USE THE LOWEST AND MOST RESPONSIBLE BIDDER. HE ASKED IF THAT WAS THE CASE.
MRS. McCARTY SAID YES. SHE SAID THERE WAS A CLIENT WHO DID NOT WANT THE LOWEST BIDDER SO THE AWARD WOULD GO TO THE NEXT IN LINE.
TRENT LAURIE, NORTH MAIN STREET, SAID HE HAD JUST PURCHASED A HOUSE ON NORTH MAIN BUT THERE ISN'T ANY PARKING AVAILABLE AND ASKED IF HE COULD HAVE 2 PARKING SPACES IN THE CITY PARKING LOT CLOSE TO THE HOUSE.
DIRECTOR DAVIS MOVED TO APPROVE THE REQUEST OF 2 PARKING SPACES BE MADE AVAILABLE TO MR. LAUIRE FOR PARKING PURPOSES. SHE ASKED FOR THE ADDRESS AND IF HE WAS LIVING THERE.
MR. LAURIE SAID 226 NORTH MAIN STREET AND NO HE WAS NOT LIVING THERE. HE SAID THIS WAS AN INVESTMENT PROPERTY.
ATTORNEY COPENHAVER SAID THE MINUTES SHOULD SHOW THAT HE REPRESENTS MR. LAURIE PRIVATELY AND WOULD ABSTAIN FROM VOTING.
MAYOR SMALL: SECOND ONE (COPENHAVER) ABSTAIN) AYE VOTE: 2-0
FIRE CHIEF MURRAY ANNOUNCED THAT THERE WOULD BE AN OPEN HOUSE AT THE FIRE STATION ON NORTH MAIN THIS EVENING FROM 5:30 P.M. TO 7:00 P.M., FOR FIRE PREVENTION WEEK. HE SAID THE NEW TRUCKS WILL ALSO BE ON DISPLAY.
DIRECTOR DAVIS MOVED FOR ADJOURNMENT.
ATTORNEY COPENHAVER: SECOND
