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Board of Works Meeting Minutes - 5/17/2010

BOARD OF WORKS      

MAY 17, 2010         10:00 A.M.

 

MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY BOBBY YORK...

 

DIRECTOR OF PUBLIC WORKS DAVIS MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED MAY 10, 2010 THRU MAY 17, 2010.    

ATTORNEY COPENHAVER: SECOND     MAYOR SMALL: AYE                   AYE VOTE: 3-0

 

AGENDA:

 

KEITH BRYANT, UNITED ENGINEERING, OPENED SEALED BIDS FOR THE BLUE RIVER VALLEY ANNEXATION AREA SEWER AND WATER EXTENSION PROJECT, PHASE 3.

BIDS WERE AS FOLLOWING:

RCM EXCAVATING, GASTON, IND..................................................$306,103.00

PRITCHETT'S BACKHOE SERVICE, NEW CASTLE, IND..............$228,626.00

EAGLE VALLEY, INC., INDIANAPOLIS, IND...................................$261.274.00

GRADEX, INC., INDIANAPOLIS, IND................................................$472.670.00

ATLAS EXCAVATING, INC., WEST LAFAYETTE, IND................$252,000.00

 

A LISTING OF THE BIDS IS ATTACHED.

 

ATTORNEY COPENHAVER MADE THE MOTION TO TAKE THE BIDS UNDER ADVISEMENT.  DIRECTOR DAVIS: SECOND   MAYOR SMALL: AYE  AYE VOTE: 3-0

 

DIRECTOR DAVIS MADE THE MOTION TO AUTHORIZE MAYOR SMALL TO SIGN A DEPARTMENT OF ENERGY GRANT CONTRACT THAT THE CITY WAS AWARDED IN THE AMOUNT OF $196,810.00. TO UPGRADE THE H B A SYSTEM FOR LIGHTING IN THE MUNICIPAL BUILDING.    ATTORNEY COPENHAVER: SECOND        MAYOR SMALL: AYE       AYE VOTE: 3-0

 

DIRECTOR DAVIS MADE THE MOTION, A SUGGESTION FROM THE GRANT ADMINISTRATOR, FOR  THE DOWNTOWN GRANT, WE RUN THE CLAIMS THROUGH THE BOARD OF WORKS AND SAFETY.  SHE SAID THEY WERE READY TO SUBMIT THE FIRST CLAIM TO THE STATE IN THE AMOUNT OF $27,120.00 TO BRENNER DESIGNS FOR 6-% OF THE WORK THEY HAVE DONE TO DATE.   ATTORNEY COPENHAVER: SECOND        MAYOR SMALL: AYE      AYE VOTE: 3-0

 

DIRECTOR DAVIS MADE THE MOTION TO PAY THE CITY'S LOCAL MATCH WHICH WAS $3,600.00 FOR THE DOWNTOWN GRANT.  THIS AMOUNT COMES FROM THE REDEVELOPMENT COMMISSION WHICH WAS PLEDGED FOR THE DOWNTOWN PLANNING GRANT.    ATTORNEY COPENHAVER: SECOND           MAYOR SMALL: AYE         AYE VOTE: 3-0

 

DIRECTOR DAVIS SAID THE NSP PROJECT THAT WAS ADVERTISED, BIDDING CAME IN HIGH.  CHANGES WERE MADE AND BROUGHT ON SOME REDESIGNS. 

DIRECTOR DAVIS MADE THE MOTION THAT THE REDESIGN CHANGES WHICH ARE IN THE GRANT BUDGET, THE TOTAL OF $39, 500.00 BE APPROVED.  THIS WILL BE PAID TO THE ARCHITECT FOR THE CHANGES IN THE DESIGN.   ATTORNEY COPENHAVER: SECOND        MAYOR SMALL: AYE            AYE VOTE: 3-0

 

ATTORNEY COPENHAVER SAID HE WAS ADVISED BY THE TRANSPORTATION MANAGER THORNHILL THAT THE CITY NEEDED TO APPROVE AN UPDATED PLAN FOR SYSTEM SECURITY AND THE RESPONSE PLAN FOR THE SSRP PLAN FOR THE TRANSIT SYSTEM.  THIS IS JUST AN UPDATE OF A PRIOR PLAN.  BY FEDERAL LAW, WE HAVE TO UPDATE IT.

     ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE A PLAN WHICH HAS BEEN APPROVED BY THE INDIANA DEPARTMENT OF TRANSPORTATION, THE MAY 2010  S S R P PLAN.   DIRECTOR DAVIS: SECOND                MAYOR SMALL: AYE             AYE VOTE: 3-0

 

PUBLIC:

MIKE HADDIX APPEARED BEFORE THE BOARD OF WORKS TO DISCUSS THE SKATE BOARD PARK.  HE SAID HE HAD THE BACKING OF MAYOR SMALL AND MANY OTHERS TO GET A SKATEBOARD PARK IN NEW CASTLE.  HE TOLD HOW THE KIDS WERE TRYING TO MAKE MONEY TO HELP GET THE PARK GOING.   HE SAID HE HAD THE BACKING AND APPROVAL FROM THE PARK BOARD.  HE SAID THE KIDS WERE GOING TO HAVE A CONCERT ON JUNE 12TH AT THE VOLLEY BALL COURT. THE PARK BOARD HAS APPROVED THIS.

     MAYOR SMALL SAID HE WAS THE ONE THAT RECOMMENDED THE VOLLEY BALL COURT, HE ATTENDED THE FIRST MEETING WITH MR. MADDIX AND PASTOR TOM.  HE SAID HE WANTED IT TO BE KNOWN THAT HE HAS BEEN ON BOARD ALL THE TIME AND WILL CONTINUE TO BE.

     ALL PROCEEDS FROM ANY ACTIVITY FOR THE SKATE BOARD PARK WILL BE PRESENTED TO THE CLERK'S OFFICE AND GO INTO THE SKATE BOARD NON-REVERTING FUND.

     SUSIE THOMPSON, VISITORS BUREAU, OFFERED HELP IN ANY WAY SHE COULD.

 

TOM DALTON, 442 BUNDY AVE., APPEARED BEFORE THE BOARD STATING THE CEMETERY LOOKED PITIFUL.  HE SAID HE HAD BURIED HIS WIFE THERE 14 YEARS AGO AND HE WAS VERY UPSET TO SEE HOW THE CEMETERY IS BEING TAKEN CARE OF.  HE SAID FOR YEARS THE CITY HAS DONE A GREAT JOB TAKING CARE OF THE CEMETERY.  HE TOLD MAYOR SMALL THAT HE HAD FAILED NOT ONLY THE CEMETERY BUT ALSO THE PARKS.  HE SAID HE KNEW THAT G O WORKERS WERE DOING THE MOWING BUT FOR THE PAST TWO WEEK, HE SAW G O WORKS DOING CONCRETE WORK FOR THE CITY.  HE SAID THE TIME THEY SPENT POURING THAT CONCRETE, THEY COULD HAVE BEEN OVER THERE MOWING.  HE SAID THERE WAS A PIECE IN THE PAPER THAT THE CEMETERY WOULD LOOK NICE FOR MEMORIAL DAY.  HE SAID HIS WIFE AND EVERYONE ELSE THAT IS BURIED OVER THERE, ISN'T JUST THERE FOR HOLIDAYS.  THEY ARE THERE FOR ETERNITY.  IT IS YOUR JOB TO MAKE SURE THAT PLACE IS TAKEN CARE OF.

 

A.B. HUCKABEE, 1720 F AVE., APPEARED BEFORE THE BOARD ASKING PERMISSION TO INSTALL A 4X6 SIGN ON HIS BUSINESS.  HE SAID IT WOULD BE HANGING OVER THE SIDEWALK.
      BUILDING INSPECTOR HALL SAID HE WILL ISSUE A PERMIT AFTER IT IS APPROVED BY THE BOARD OF WORKS.

      ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST ON THE RECOMMENDATION OF THE BUILDING INSPECTOR.

DIRECTOR DAVIS: SECOND          MAYOR SMALL: AYE                        AYE VOTE: 3-0

 

RON BURNS, PRESIDENT OF THE BABE RUTH BALL LEAGUE APPEARED BEFORE THE BOARD REQUESTING PERMISSION FOR THE BALL TEAM TO HAVE THEIR ANNUAL FUND RAISER.  HE SAID WITH SUPERVISION, THEY WILL BE COLLECTING MONEY AT DIFFERENT INTERSECTIONS IN THE CITY OF NEW CASTLE.

     ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST FOR THE BABE RUTH ANNUAL BUCKET SHAKE.  DIRECTOR DAVIS: SECOND           MAYOR SMALL: AYE              AYE VOTE: 3-0

 

POLICE CHIEF NICHOLSON PRESENTED AN EMPLOYEE STATUS CHANGE IN HIS DEPARTMENT.  SERGEANT DAVID BRYAN CARNES IS PROMOTED TO LIEUTENANT EFFECTIVE 5/16/10.

 

ATTORNEY COPENHAVER MADE THE MOTION TO ADJOURN.

DIRECTOR DAVIS: SECOND.