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Board of Works Meeting Minutes - 5/3/2010

BOARD OF WORKS      

MAY 3, 2010            10:00 A.M.

 

MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY DAN DENNY.

 

DIRECTOR OF PUBLIC WORKS DAVIS MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED APRIL 26, 2010 THRU MAY 3, 2010.       ATTORNEY COPENHAVER: SECOND     MAYOR SMALL: AYE       AYE VOTE: 3-0

 

AGENDA:

 

DIRECTOR DAVIS MADE AN ANNOUNCEMENT THAT THE CITY OF NEW CASTLE IS GOING TO REJECT ALL BIDS FOR PACKAGE #1, DEMOLITION AND PACKAGE #3, CONSTRUCTION, ASSOCIATED WITH THE MAXWELL COMMONS.  THE DECISION TO REJECT THE BIDS WAS BASED ON AN ESTABLISHED BUDGET AND REQUIREMENTS OF THE GRANT.  SHE SAID REBIDDING OF DEMOLITION AND CONSTRUCTION TOGETHER. 

     ATTORNEY COPENHAVER MADE THE MOTION TO ACCEPT THE RECOMMENDATION TO REJECT ALL BIDS AND REBID THE PACKAGE.   MAYOR SMALL: SECOND        DIRECTOR DAVIS: AYE          AYE VOTE: 3-0

 

DIRECTOR DAVIS SAID SHE HAD RECEIVED A LISTING OF BANNERS TO BE HUNG BY THE CASTLE THEATER FROM KAREMAR PRODUCTIONS.  SHE SAID THIS WAS A FULL CALENDAR AND CAUTION SHOULD BE USED FOR ADDING ANY OTHER BANNERS.

     ATTORNEY COPENHAVER ASKED IF THIS MIGHT CONTRADICT ANY THING WE HAVE ALREADY DONE?

     DIRECTOR DAVIS SAID NO, IT COMPLIMENTS WHAT WE HAVE DONE.  SHE SAID IT WOULD BE A LITTLE TRICKY WITH THE FARMERS MARKET.  DIRECTOR DAVIS SAID THEY WOULD HAVE TO WORK SOMETHING OUT TO ACCOMMODATE EVERY BANNER.  WE WILL TAKE DOWN THE FARMERS MARKET IN THE EVENT ANOTHER BANNER HAS TO BE PUT UP.

        MAYOR SMALL ASKED THE SIZE OF THE FARMERS MARKET BANNER.

        DIRECTOR DAVIS SAID IT WAS 12 FEET.

        MAYOR SMALL SAID WE USE TO HAVE BANNERS THAT WERE 30 FEET LONG, GOING ACROSS MAIN STREET, FROM THE CASTLE THEATER TO A UTILITY POLE.

        DIRECTOR DAVIS SAID THERE WERE NINE LISTED ON THE CARE MAR PRODUCTIONS.  SEVEN OF THEM ARE 30 FEET LONG.  2 OF THEM ARE 3 SECTIONS OF 10 FEET LONG.

        MAYOR SMALL SAID 30 FOOT HAS ALWAYS BEEN THE STANDARD.  UNWRITTEN STANDARD.  THE 30 FOOT BANNER ALWAYS LOOKS NICE.  WHAT IS UP THERE NOW DOES NOT.

        ATTORNEY COPENHAVER SAID HE LIKES BANNERS BECAUSE IT LOOKS LIKE WE ARE DOING STUFF.  LOOKS LIKE WE HAVE AN ACTIVE COMMUNITY.

        SUSIE THOMPSON, VISITORS BUREAU, SAID THE INDIANA BASKETBALL CLASSIC WANTED TO PUT UP A BANNER.  THE DATE FOR THEIR EVENT IS JUNE 18, 2010, AT 10:00 A.M.

        DIRECTOR DAVIS SAID IT WOULD BE VERY DIFFICULT TO HANG THAT STYLE OF BANNER BECAUSE WE HAVE OTHER BANNERS UP AT THAT TIME.

        MAYOR SMALL SAID THAT RESERVATIONS FOR THE BANNERS SHOULD BE MADE THROUGH HIS OFFICE.

        AFTER DISCUSSION, BANNERS CAN BE HUNG ON THE FENCING AT THE WATER PLANT ON BROAD STREET OR ON THE LIGHT POLES ALONG BROAD STREET OR AT THE BAKER PARK.

       ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE CALENDAR OF THE BANNERS.   DIRECTOR DAVIS: SECOND         MAYOR SMALL: ABSTAIN      AYE VOTE: 2     1 ABSTENTION.

 

DONNA TAUBER, PRESIDENT OF THE HENRY COUNTY CEMETERY COMMISSION, SAID THE CEMETERY COMMITTEE AND THE DAR HAVE CONSENTED TO HAVE A CEMETERY SIGN AT THE CREEK CEMETERY.  THIS WAS ONE OF THE FIRST CEMETERIES IN NEW CASTLE.  THE FIRST BURIAL WAS IN 1825.  THEY MOVED THE CEMETERY AND MOST OF THE PEOPLE ARE STILL THERE THAT WAS LAID TO REST AROUND THE TURN OF THE CENTURY.  THE SIGN TO BE PUT UP WAS PAID FOR BY THE SARAH WINSTON HENRY CHAPTER.  SHE ASKED THAT APPROVAL FOR THE SAR AND THE CITY OF NEW CASTLE DOES A MEMORIAL DAY DEDICATION FOR THE SIGN.  THE BASE HAS BEEN INSTALLED YEARS AGO AND THERE WOULD BE A DEDICATION CEREMONY, AROUND FLAG DAY, ON JUNE 12, 2010, AT 10:00 A.M.

        ATTORNEY COPENHAVER MADE THE MOTION THAT THE MAYOR'S OFFICE WORK WITH THE HENRY COUNTY DAR AND THE HENRY COUNTY CEMETERY COMMISSION TO ESTABLISH A MEMORIAL AT THE 14TH STREET CEMETERY.

DIRECTOR DAVIS: SECOND                   MAYOR SMALL: AYE                AYE VOTE: 3-0

 

 

MAYOR SMALL PRESENTED AN INVOICE FROM BETTS ENGINEERING, FOR THE WORK BEING DONE AT THE WASTEWATER TREATMENT PLANT.  IT HAS BEEN REVIEWED AND APPROVED BY UNITED CONSULTING IN THE AMOUNT OF $53,050.77.  THIS IS REFERRED TO AS PAYMENT #9.

        ATTORNEY COPENHAVER MOVED TO APPROVE PAYMENT #9.   DIRECTOR DAVIS: SECOND     MAYOR SMALL: AYE                   AYE VOTE: 3-0

 

MAYOR SMALL SAID HE HAD A QUOTE FROM TAYLOR CONSTRUCTION IN THE AMOUNT OF $13,454.00 TO PAINT AND REPAIR THE COMMUNITY CENTER BUILDING DOWNTOWN NEW CASTLE.

       ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE QUOTE AND AUTHORIZE THE   MAYOR TO ENTER INTO A CONTRACT AND PAYMENT WILL COME FROM THE DOWNTOWN NON-REVERTING FUND.    DIRECTOR DAVIS: SECOND                MAYOR SMALL: AYE                     AYE VOTE: 3-0

 

  

DEPARTMENT HEADS:

 

SUPERINTENDENT DENNY SAID THE CEMETERY IS BEING MOWED FOR THE SECOND TIME THIS WEEK.

 

WASTEWATER TREATMENT PLANT SUPERINTENDENT HAMILTON SAID IN REFERENCE TO THE CONSTRUCTION PAYMENT, MAY 5TH IS TO BE THE COMPLETION DATE.  THE PROJECT IS ON SCHEDULE.  HE SAID HE HAD A FORM LETTER, A NOTICE OF INTENT, FOR THE BLUE RIVER VALLEY COMPETITION.

        MAYOR SMALL ASKED IF ADVERTISEMENT FOR BIDS HAS BEEN DONE.

        MR. HAMILTON SAID THAT UNITED ENGINEERING WAS TAKEN CARE OF THAT.   WE ARE LOOKING TO OPEN BIDS ON MAY 19TH.

        MAYOR SMALL SAID HE HAD ASKED UNITED TO CHECK  PAPERWORK WITH INDOT CONCERNING PAVING TROJAN LANE.  HE SAID THERE WAS AN AGREEMENT WAS THAT THE STATE HIGHWAY WOULD CORRECT ANY DAMAGE THAT WAS DONE TO TROJAN LANE.  HE SAID HE HAD TALKED WITH BRAD CROWE AND THAT MR. CROWE THOUGHT THEY WERE GOING TO REPAVE TROJAN LANE.  UNITED WILL CHECK AND GET BACK TO US.

 

POLICE CHIEF NICHOLSON SAID A BIKE-A-THON WILL BE HELD ON MAY 28TH AT THE WILBUR WRIGHT SCHOOL.  THIS IS AN ANNUAL EVENT.  THE POLICE WILL BE DOING TRAFFIC CONTROL.

 

ASSISTANT FIRE CHIEF RON HUFFMAN SAID THAT THERE IS 1 FIRE TRUCK OUT OF SERVICE AT THIS TIME.  HE SAID IT MAY BE OUT FOR SOMETIME BECAUSE THE DELAY IN GETTING PARTS TO REPAIR IT.  HE SAID THE MANUFACTURE WENT OUT OF BUSINESS.  THERE IS ALSO ANOTHER TRUCK WITH A FRONT END PROBLEM.  WE MAY BE DOWN TO TWO TRUCKS SOON.  HE SAID IF THAT HAPPENS, HE WILL GET A HOLD OF THE TOWNSHIP FIRE DEPARTMENTS AND WE WILL NEED HELP.

 

PUBLIC:

 

JAY DAVIS, SHERIFF'S DEPARTMENT, SAID THEY CAME LAST YEAR ASKING ABOUT A PIECE OF GROUND WHERE A COMMUNITY GARDEN SPOT COULD BE DONE.  HE SAID BY THE TIME THEY GOT APPROVAL ON A PIECE OF PROPERTY ON THE WEST END OF TOWN, IT REALLY WAS TO LATE.  NOW, THEY ARE REQUESTING TO USE THE GROUND ON THE EAST OR SOUTH SIDE OF THE TRAINING CENTER AT OSBORNE PARK.  EVERYTHING THAT IS GROWN WILL BE GIVEN TO THE FOOD BANKS, SALVATION ARMY, ETC., HERE IN TOWN.

      ATTORNEY COPENHAVER MADE THE MOTION THAT WE AUTHORIZE THE MAYOR'S OFFICE TO WORK WITH THE HOPE INITIATIVE AND THE SHERIFF'S DEPARTMENT TO ESTABLISH THE BOUNDARIES FOR A VICTORY GARDEN, TO BE LOCATED ON LAND NEAR THE TRAINING CENTER, LAND THAT IS NOT CURRENTLY UNDER LEASE.

DIRECTOR DAVIS: SECOND             MAYOR SMALL: AYE                          AYE VOTE:3-0

 

ATTORNEY COPENHAVER MADE THE MOTION TO ADJOURN.

DIRECTOR DAVIS: SECOND.