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Board of Works Meeting Minutes - 7/6/09

BOARD OF WORKS      

JULY 6, 2009          10:00 A.M.

 

MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY BUD AYERS.

 

WATER SUPT. ENGLAND MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED JUNE 29, 2009 THRU JULY 6, 2009.    ATTORNEY COPENHAVER: SECOND.     MAYOR SMALL: AYE     AYE VOTE: 3-0

 

ATTORNEY COPENHAVER MADE THE MOTION TO RATIFY A CONTRACT BETWEEN THE CITY OF NEW CASTLE AND STAR DEVELOPMENT THAT WAS READ AT LAST WEEKS MEETING, WHERE ACTION WAS TAKEN AND APPROVED.

SUPERINTENDENT ENGLAND: SECOND      MAYOR SMALL: AYE                  AYE VOTE: 3-0

 

MAYOR SMALL SAID THE BOARD WAS TO RATIFY CONTRACTS THAT WERE APPROVED AT THE BOARD OF WORKS MEETING ON JUNE 29, 2009.

      MAYOR SMALL SAID THE FIRST HAD TO DO WITH AMENDMENTS TO THE GARNER STREET EXTENSION FOR LAND ACQUISITION SERVICES.  THIS IS AMENDMENT #7 FOR GARNER STREET. THERE WAS A SIMILAR CONTRACT FOR THE EASTSIDE BY-PASS THAT WE HAVE APPROVED.      

ATTORNEY COPENHAVER MOVED TO RATIFY THE ACTIONS TAKEN BY THE BOARD WITH REGARDS TO THOSE AMENDMENTS AT THE LAST MEETING.  SUPT. ENGLAND; SECOND   MAYOR SMALL: AYE     AYE VOTE; 3-0

     MAYOR SMALL SAID LIKEWISE, THE CONTRACT FOR FIRE PROTECTION FOR HENRY TOWNSHIP, COMMENCED ON THE 1ST OF JULY, WE VOTED TO APPROVE THAT CONTRACT AND WE NEED TO RATIFY THE CONTRACT AT THIS MEETING.

ATTORNEY COPENHAVER MADE THE MOTION TO RATIFY THE TOWNSHIP FIRE CONTRACT.   SUPT. ENGLAND: SECOND       MAYOR SMALL: AYE      AYE VOTE: 3-0

     MAYOR SMALL SAID ON THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF NEW CASTLE AND THE SOUTH HENRY REGIONAL WASTE DISTRICT.  THIS WAS TO SLIGHTLY ALTER THE AGREEMENT THAT WE HAVE WITH THEM, REGARDING WHO HANDLES THE LANDS ADJACENT TO COUNTY ROAD 400 SOUTH.  THROUGH THIS AGREEMENT, THE CITY OF NEW CASTLE WILL PROVIDE WASTEWATER SERVICE TO THOSE PROPERTIES WITHIN 500 FEET OF COUNTY ROAD 400 SOUTH, ON THE EAST SIDE OF STATE ROAD 3 AND IN RETURN, SOUTH HENRY WILL DO THE PROPERTIES WITHIN 500 FEET OF COUNTY 400 SOUTH, ON THE WEST SIDE OF STATE ROAD 3.  THE AGREEMENT HAS BEEN SIGNED AND APPROVED AND NEEDS TO BE RATIFIED.

ATTORNEY COPENHAVER MADE THE MOTION TO RATIFY THAT AGREEMENT.   SUPT. ENGLAND: SECOND    MAYOR SMALL: AYE       AYE VOTE: 3-0

 

MAYOR SMALL SAID HE HAD THE SERVICE AGREEMENT FOR THE ANIMAL SHELTER.  HE SAID THIS AGREEMENT WAS THE SAME AS LAST YEAR.  THEY WILL NOT BE SEEKING AN INCREASE FOR ANIMAL CONTROL AND SHELTERING SERVICES FOR 2010.  THE CONTRACT WILL REMAIN THE SAME AT $82,420.00 PER YEAR WHICH IS IN THE BUDGET.

     ATTORNEY COPENHAVER MADE THE MOTION TO CONTINUE WITH THE HUMANE SOCIETY

TO PROVIDE THOSE SERVICES FOR ANIMAL CONTROL AT THE SAME TERMS AS PRIOR YEAR WITH A MAXIMUM OF $82,420.00 PER YEAR.   SUPT. ENGLAND: SECOND      MAYOR SMALL: AYE     AYE VOTE: 3-0

 

MAYOR SMALL STATED THAT HE HAD A REQUEST FROM MARILYN BOWMAN, REQUESTING THAT THE PARKING LOT BETWEEN FLEMING AND VINE STREET FOR THE NEW CASTLE CHRYSLER HIGH SCHOOL HOMECOMING PARADE.

     ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE USE OF THE LOT FOR THE HOMECOMING PURPOSES, ON OCTOBER 3, 2009.   SUPT. ENGLAND: SECOND       MAYOR SMALL: AYE      AYE VOTE: 3-0

 

MAYOR SMALL SAID HE HAD A REQUEST FOR A BOBBY GOODWIN MEMORIAL CAR SHOW, TO BE HELD ON SEPTEMBER 19, 2009.  IT WILL BE ON BROAD STREET AND THIS WILL BE APPROVED BY THE STATE HIGHWAY, THE CITY WOULD NOT BE INVOLVED. 

     ATTORNEY COPENHAVER MADE THE MOTION THAT SUBJECT TO RECEIVING THE APPROPRIATE APPROVAL FROM THE STATE OF INDIANA; THE CITY OF NEW CASTLE WILL ALSO APPROVE IT.    SUPT. ENGLAND; SECOND      MAYOR SMALL: AYE          AYE VOTE: 3-0.

 

DON RAINS, 1320 RILEY ROAD, APPEARED BEFORE THE BOARD STATING HE WAS OPENING A NEW BUSINESS AT5 THE BOUNCE ABOUT AT 1701 SOUTH MAIN STREET.  HE SAID THEY WILL BE IMPROVING THE BUSINESS, ADDING AN ARCADE AND ICE CREAM PARLOR. 
     MR., RAINS WAS REQUESTING TO HAVE A BLOCK PARTY ON JULY 25TH AND WANTED TO CLOSE OFF SOUTH MAIN STREET FROM I AVE. TO K AVE., FROM 9:00 A.M. TO 9:00 P.M. FOR THE GRAND OPENING.  IT WOULD INTERFERE WITH TRAFFIC.

      ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST.   SUPT. ENGLAND: SECOND   MAYOR SMALL: AYE                  AYE VOTE: 3-0

 

THE SWIMMING POOL CHARGES WERE DISCUSSED.  ATTORNEY COPENHAVER FELT AS THOUGH THE CHARGES WERE FAIR.  HE SAID THE POOL IS MAKING MONEY BUT NOT ENOUGH TO STAND ALONE.  HE FELT THAT THE CHARGES WERE UNDER PRICED COMPARED TO OTHER COMMUNITIES.  IF CHILDREN HAD TO PAY A SMALL AMOUNT TO GET TO SWIM, THEY BEHAVE BETTER.  IF THEY GET EXPELLED FROM THE FACILITY, THEY ARE GOING TO HAVE TO PAY MORE TO GET BACK IN.  HE THOUGHT IT WOULD BE A MISTAKE TO DEVALUE THAT AND REDUCE FEES.

HE SAID HE DID UNDERSTAND COUNCILMAN KIDD'S COMMENTS IN THE PAPER.  RATHER HAVE A KID IN THERE RATHER ON THE STREETS BUT HE DIDN'T THINK OUR CHARGES WERE OUT OF LINE AND WOULD VOTE NOT TO CHANGE.

     DISCUSSION ABOUT THE FOUNDATION AND ITS CONTRIBUTION TO HELP UNDER PRIVILEGED CHILDREN TO GET TO GO SWIMMING.  IT SHOULD NOT BE UP TO THE CITY TO PICK WHO WAS QUALIFIED TO RECEIVE SWIMMING PASSES; IT SHOULD BE UP TO THE FOUNDATION.

     NOTHING HAS HAPPENED YET. NO NOTIFICATION HAS BEEN GIVEN TO US OF WHAT THE FOUNDATION IS GOING TO DO.

 

SUSAN THOMPSON, VISITOR BUREAU, APPEARED BEFORE THE BOARD TO REMIND THEM THAT ON THE 25TH AND 26TH OF JULY, DOG SHOW AND TOURNAMENT IS GOING TO BE HELD AT OSBORNE PARK.  THERE WILL BE SOMEBODY STAYING THERE AT NIGHTS IN A CAMPER.  WE ARE ASKING FOR SECURITY AND UTILITIES ARE ON.

 
TUSCAN HEIGHTS DRAINAGE ISSUE WAS DISCUSSED.  MS4 BOBBY YORK STATED HE HAD A MEETING SCHEDULED FOR THIS FRIDAY WITH THE STATE AND WAS HOPING TO GET SOME ANSWERS.  HE IS GOING TO HAVE KEITH BRYANT, VICE-PRESIDENT OF UNITED ENGINEERING AT THAT MEETING.  HE SAID THAT THE STATE HAS TO SIGN THAT OVER TO THE CITY BEFORE THE CITY CAN GO AHEAD. 

      SUPT. ENGLAND MADE THE MOTION THAT THE BOARD AUTHORIZE BOBBY YORK TO CONTACT UNITED ENGINEERING TO COME AND GIVE AN ASSESSMENT AND REPORT BACK TO THE BOARD.   ATTORNEY COPENHAVER: SECOND          MAYOR SMALL: AYE          AYE VOTE: 3-0

 

 

DEPARTMENT HEADS:

 

PARKS SUPERINTENDENT HACKER SAID HE WAS HAVING SO MUCH VANDALISM AT ALL THE PARKS.  HE SAID YOU GET ONE THING FIXED AND WITHIN TWO DAYS IT IS DEMOLISHED AGAIN.  HE DIDN'T KNOW WHAT THE SOLUTION WILL BE.

 

MS4 BOBBY YORK SAID THAT ON RICHARDS STREET, THEY REPLACED 350 FEET OF STORM LINE  AND MODIFIED THE STORM SEWER ON P AVENUE.

 

STREET COMM. AYERS SAID HE RECEIVED A CALL FROM JIMMY CARTER WITH THE RAILROAD DIVISION OF THE NORFOLK AND SOUTHERN RAILWAY, NOTIFYING THE CITY THAT BROAD STREET WAS GOING TO BE CLOSED AT THE TRACKS FOR A DAY AND POSSIBLY A WEEK.

 

FIRE CHIEF MURRAY SAID THAT THE FIRE DEPARTMENT TRAINING CENTER IN THE OSBORNE PARK AREA, THE FOUNDATIONS ARE IN AND WE WILL BE MEETING THE QUALIFICATIONS OF THE GRANT.  THE GROWTH AT THE PARK SITE WILL BE CUT DOWN AND HAULED AWAY.

               

ATTORNEY COPENHAVER ASKED THAT PARK SUPT. HACKER CONTACT OTHER COMMUNITIES AND SEE WHAT THEY MIGHT DO DOING ABOUT THE VANDALISM.  HE MADE COMMENT OF THIS GOING TO THE PARK AS A FAMILY OUTING AND MAYBE A PICNIC SINCE THE ECONOMY IS BAD AND TRAVELING IS OUT OF THE QUESTION FOR SO MANY.

 

                                                 

MAYOR SMALL MOVED FOR ADJOURNMENT.

ATTORNEY COPENHAVER: SECOND.