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Board of Works Meeting Minutes - 6/15/09

BOARD OF WORKS      

JUNE 15, 2009          10:00 A.M.

 

MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY BOBBY YORK.

 

WATER SUPT. ENGLAND MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED JUNE 8, 2009 THRU JUNE 15, 2009.       ATTORNEY COPENHAVER: SECOND.           MAYOR SMALL: AYE              AYE VOTE: 3-0

 

SUPERINTENDENT ENGLAND MADE THE MOTION TO APPROVE THE APPLICATION FOR FINAL PAYMENT FOR THE SOUTHSIDE INDUSTRIAL PARK SEWER PROJECT TO PRITCHETT'S BACKHOE IN THE AMOUNT OF $19L973.64.  ALSO, RELEASE THE RETAINAGE IN THE AMOUNT OF $23,583.70.    ATTORNEY COPENHAVER: SECOND           MAYOR SMALL: AYE              AYE VOTE: 3-0

 

SUPERINTENDENT ENGLAND STATED THAT LAST WEEK THE CITY HAD AN EMERGENCY AT THE WATER TOWER, LOCATED ON 22ND STREET AND I AVENUE.  HE SAID THERE WERE SEVERAL PIECES OF THE TOWER FELL INSIDE THE TANK.  WE HAD TO DRAIN THE TANK AND REMOVE THE PARTS THAT HAD FALLEN INTO THE TANK.  THEN THE TANK HAD TO BE REPAIRED AND DISINFECTED BEFORE REFILLING.  ALSO, THE MAN-WAY HAD TO BE REPLACED.  BECAUSE OF THE EMERGENCY, 3 COMPANIES WERE CALLED.  ONLY 1 GAVE A RESPONSE WITHIN A DAY.  THIS COMPANY WAS PITTSBURG TANK AND TOWER MAINTENANCE CO, INC. FROM HENDERSON, KENTUCKY.  THE COST OF REPAIR WAS:

     THE PROJECT%u2026%u2026%u2026.TO INSPECT (12) HOLES IN THE ROOF, WELDING 10"X 10" PANELS ONTO THE TOP OF THE ROOF, REINSTALL AN 18"X 18" SCREEN ON THE CATWALK AND CHECK THE WIND AGE RODS AND ADJUST AS NEEDED IN THE AMOUNT OF $7,500.00.

     THE MAN-WAY%u2026%u2026%u2026..REPLACE EXISTING RISER MAN-WAY WITH A 24" OSHA REQUIRED MAN-WAY COMPLETE WITH DAVIT ARM AND STAINLESS STEEL BOLTS IN THE AMOUNT OF $5,600.00.

      MAINTENANCE AND DISINFECTION%u2026%u2026%u2026%u2026%u2026COVER (6) HOLES IN ROOF BY WELDING 10"X 10" PANELS ONTO THE TOP OF THE ROOF.  REMOVE THE CATHODIC PROTECTION SYSTEM WHICH INCLUDES ANODE AND ASSOCIATED EQUIPMENT.  WASH TANK.  WELD ANCHOR BOLTS.  ADJUST WIND-AGE RODS TO THREE (3) ELEVATED WATER TANKS, AS NECESSARY, WHICH WERE DAMAGED BY HIGH WINDS, TO WITHSTAND 100 MILE PER HOUR WINDS BLOWING FROM ANY DIRECTION.  THIS WOULD BE IN THE AMOUNT OF $39,400.00.

      SUPT. ENGLAND SAID HE ADVISED THE COMPANY THAT WE WOULD PAY THE CLAIMS FOR THE PROJECT AND THE MAN-WAY NOW.  WE WILL MAKE PAYMENTS ON THE $39,400.00 OVER 3 OR 4 MONTH PERIOD.  THE COMPANY AGREED TO GIVE THE CITY A SCHEDULE.

      ATTORNEY COPENHAVER STATED THERE WAS EMERGENCY AND HE MOVED TO APPROVE THE PAYMENT OF THE CLAIMS DUE NOW.  THE OTHER CLAIM FOR $39,400.00 BE PAID PER THE COMPANY SCHEDULE.

MAYOR SMALL: SECOND                   SUPERINTENDENT ENGLAND: AYE        AYE VOTE: 3-0

 

FIRE CHIEF MURRAY SAID HE WANTED TO BE NOTIFIED IF ANYTHING LIKE THIS HAPPENS AGAIN BECAUSE WITH NO WATER IN THE TANK, IT COULD HAVE CAUSED PROBLEMS IF THERE WOULD HAVE BEEN A FIRE ON THAT END OF TOWN.

 

MS4 BOBBY YORK ANNOUNCED THAT MRS. SMITH HAS A NON-REGULATED DITCH AND IT CANNOT BE CHANGED, PER THE COUNTY SURVEYOR IT FALLS UNDER THE MS4 AND SHE CANNOT CHANGE THE DIRECTION OF THE FLOW.  MR. YORK ALSO SAID THAT THE IMPROVEMENTS HAVE BEEN DONE TO THE DAVID MILLER'S PROBLEM.  HE SAID THEY PUT NEW CLAY IN; SAND BAGS ARE GONE AND WIDENED THE LEVY.  MR. HILLOCK'S PROBLEM, WE ARE STILL WORKING ON THAT.

       WASTEWATER SUPERINTENDENT RANDY HAMILTON SAID THAT ON THE MILLER'S PROPERTY, THEY DID WIDEN THE DITCH AND MADE IT FLOW BETTER AND RAISED THE LEVY AS WELL.
 

POLICE CHIEF NICHOLSON ANNOUNCED THE PROMOTION FROM PROBATION TO FIRST CLASS

EFFECTIVE JUNE 3, 2009.

ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE RECOMMENDATION OF PROMOTION.

MAYOR SMALL: SECOND           SUPT. ENGLAND: AYE                      AYE VOTE: 3-0

 

POLICE CHIEF NICHOLSON ASKED FOR APPROVAL FOR A HANDICAP SIGN BE ERECTED AT 1010 I AVE. FOR A RONALD DINKINS.  THE APPLICATION HAS BEEN SIGNED BY THE STREET COMMISSIONER, POLICE CHIEF AND MR. DINKINS DOCTOR.

ATTORNEY COPENHAVER MOVED TO APPROVE THE CHIEF'S RECOMMENDATION.

SUPT. ENGLAND: SECOND          MAYOR SMALL: AYE                      AYE VOTE: 3-0

 

PUBLIC:

 

MR. VAUGHN REID III, OWNER OF VAUGHN'S COMPUTER HOUSE CALLS, STATED THAT HE AND THE MAYOR HAD BEEN DISCUSSING ON GOING NETWORK ISSUES THAT THE ORGANIZATION HAS BEEN HAVING.  HE PROVIDED A CONFLICT OF INTEREST DISCLOSURE TO THE BOARD, BECAUSE HE IS A COUNCILMAN FOR THE CITY OF NEW CASTLE AND IS REQUIRED TO FILE THIS DOCUMENT BY LAW.

     ATTORNEY COPENHAVER SAID THIS IS REQUIRED BECAUSE YOU ARE A CITY COUNCILMAN AND HAS NOTHING TO DO WITH THE TYPE OF WORK, IT'S BECAUSE YOU ARE AN ELECTED OFFICIAL.

     MR. REID SAID THERE WERE A COUPLE OF D N S ISSUES AND SOME OTHER ISSUES WE DISCUSSED. 

     MAYOR SMALL SAID MR... REID WAS HERE AT HIS INVITATION AND THAT HE WAS CONCERNED ABOUT THOSE ISSUES.  

 

JEFF VIARS, OWNER OF SCOTTERS, APPEARED BEFORE THE BOARD TO DISCUSS THE NOISE ORDINANCE AND THE NUISANCE ORDINANCE.  HE IS CONCERNED ABOUT WHAT THE CITY IS DOING TO NEAL'S SCRAP YARD LOCATED ACROSS FROM HIS BUSINESS AND A PROBLEM HE HAD WITH A POLICE OFFICER AT THE ARTS PARK.

     ATTORNEY COPENHAVER TOLD MR. VIARS THAT THE CASE IS IN COURT, PERTAINING TO THE NEAL CASE.  HE SAID THE CITY HAS ASKED MR. NEAL NOT TO DO WHAT THEY ARE DOING, THEY CONTINUED.  THE CITY HAS REQUESTED THAT AN INJUNCTION BE ISSUED, PROHIBITING THEM FROM DOING WHAT THEY ARE DOING AND REQUESTED THAT FINES BE IMPOSED.  THAT IS WHAT THE CITY'S AUTHORITY IS TO ENFORCE its CIVIL ORDINANCES.  WE HAVE DONE THOSE THINGS.  IT IS ALL PENDING BEFORE THE COURT AND WE HOPE TO GET THAT DECISION AS SOON AS POSSIBLE.

      A CITATION HAS BEEN FILED IN COURT BECAUSE MR. NEAL HAS REFUSED TO COMPLY AND THAT WOULD BE THE SAME IF A POLICE OFFICER TOLD YOU TO LOWER THE VOLUME ON YOUR MUSIC AND YOU REFUSED TO, WE WOULD FILE A CITATION AGAINST YOU.  YOU COULD NOT BE ARRESTED FOR VIOLATING A NOISE ORDINANCE.  THAT IS NOT A CRIME IN THE STATE OF INDIANA.  IT IS A CIVIL MATTER.  IT IS A LAW SUIT THAT HAS TO BE BROUGHT AND THEN THE JUDGE HAS TO DECIDE AS WHAT HAS TO BE DONE.

 

                                                           

MAYOR SMALL MOVED FOR ADJOURNMENT.

ATTORNEY COPENHAVER: SECOND.