The City of New Castle, Indiana

BOARD OF WORKS      

APRIL 20, 2009      10:00 A.M.

MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.

DIRECTOR ENGLAND MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED APRIL 13, 2009 THRU APRIL 20, 2009.       ATTORNEY COPENHAVER: SECOND.       MAYOR SMALL: AYE     AYE VOTE: 3-0

DIRECTOR ENGLAND OPENED BIDS FOR MATERIALS AND EQUIPMENT.

BIDS WERE RECEIVED FROM:

1.        PRITCHETT'S BACKHOE SERVICE

2.        MILESTONE

3.        E & B PAVING

4.        GARY DAVIS EXCAVATING

ALL BIDS CAN BE INSPECTED IN THE OFFICE OF THE DIRECTOR OF PUBLIC WORKS.

DIRECTOR ENGLAND MOVED TO TABLE THE BIDS UNTIL NEXT WEEK.

ATTORNEY COPENHAVER: SECOND       MAYOR SMALL: AYE       AYE VOTE: 3-0     TABLED

DIRECTOR ENGLAND BROUGHT FORM AN ITEM, OFF SITE STORAGE, A BID SUBMITTED BY OCTAL.   THE BID SUBMITTED WAS $1,200 FOR THE SETUP, SETTING UP ONE HUNDRED E-MAILS BOXES AND $192.18 MONTHLY CHARGE FOR THE BACKUPS.

DIRECTOR ENGLAND MADE THE MOTION TO APPROVE THIS BID.

ATTORNEY COPENHAVER: SECOND        MAYOR SMALL: AYE                 AYE VOTE: 3-0

DIRECTOR ENGLAND ANNOUNCED THAT THE CITY HAD ENTERED I9NTO A NEW AGREEMENT FOR HR SERVICES.  HR SERVICES WILL NOW BE HANDLED THROUGH ALPHA PLACEMENT, HERE IN THE CITY OF NEW CASTLE.  THE CONTRACT AGREEMENT FOR THE ANNUAL SUM OF $16,640.00.  THIS AMOUNT IS $10,000. LESS THAN WITH THE PREVIOUS AGREEMENT WITH ANOTHER COMPANY.  ANY OTHER LABOR RELATIONS ISSUES, WHICH WILL BE HANDLED SEPARATELY OR AN ON CALL ISSUE WILL BE PAID AT $60.00 PER HOUR.

ATTORNEY COPENHAVER; SECOND          MAYOR SMALL: AYE                AYE VOTE; 3-0

DIRECTOR ENGLAND MADE THE MOTION TOA SIGNATORY AUTHORIZATION OF THE MAYOR OR DIRECTOR OF PUBLIC WORKS, IN THE ABSENCE OF THE MAYOR AND ATTEST BY THE CLERK-TREASURER, A REQUIREMENT BY THE STATE OF INDIANA, IN REGARDS TO THE USE OF MONIES FROM THE STATE REVOLVING FUND. (SRF). 

ATTORNEY COPENHAVER: SECOND             MAYOR SMALL: AYE             AYE VOTE: 3-0

DIRECTOR ENGLAND STATED THAT THIS ITEM WAS TABLED REGARDING THE CHANGE TO THE S O P REVISION TO COMPLY WITH THE FEDERAL LAW AS TO THE BIDDING PROCESS.  THIS WOULD ALLOW OUR LIMITS AS THEY NOW STAND AND COME UP TO THE FEDERAL GUIDELINES.

ATTORNEY COPENHAVER: SECOND            MAYOR SMALL: AYE              AYE VOTE: 3-0

DIRECTOR ENGLAND READ THE NEW POLICY REVISION FOR THE DEPARTMENT OF TRANSPORTATION:  THE NEW CASTLE BOARD OF PUBLIC WORKS AND SAFETY, HEREBY INSTRUCTS THE MANAGER OF THE TRANSPORTATION DEPARTMENT TO REVISE THE PROCUREMENT MANUAL FOR THE TRANSPORTATION DEPARTMENT OF THE CITY OF NEW CASTLE, IN ACCORDANCE WITH OMB CIRCULAR A-102 UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS AND DEPARTMENT OF TRANSPORTATION 49 CFR PART 18, SECTION .36 PROCUREMENT TO REFLECT THE CHANGE IN PURCHASE THRESHOLDS FOR THE CITY OF

NEW CASTLE HERE ATTACHED.

DIRECTOR ENGLAND MOVED TO APPROVE THIS REVISION.   ATTORNEY COPENHAVER: SECOND     MAYOR SMALL: AYE          AYE VOTE: 3-0

ATTORNEY COPENHAVER SAID THAT A MONTH AGO, THE BOARD OF WORKS APPROVED A CONTRACT FOR THE USE OF THE OSBORNE GIRLS SOFTBALL DIAMONDS.  THIS IS THE NEW CASTLE GIRL'S YOUTH SOFTBALL LEAGUE.  HE SAID THE LEAGUE WANTED SOME CHANGES MADE AND THE PARK BOARD WANTED SOME CHANGES.  THE CHANGES WERE MINOR.  HE SAID HE DID MAKE THOSE CHANGES AND ASKED THE BOARD TO REAPPROVE THE AGREEMENT.

DIRECTOR ENGLAND MOVED TO REAPPROVE THE AGREEMENT.

ATTORNEY COPENHAVER: SECOND             MAYOR SMALL: AYE                AYE VOTE: 3-0

DEPARTMENT HEADS:

WATER POLLUTION CONTROL SUPERINTENDENT HAMILTON ANNOUNCED THAT BIDS WOULD BE TAKEN ON THE FILTER AND CHLORINATION AT THE SEWAGE PLANT.

POLICE CHIEF NICHOLSON ANNOUNCED THAT GRANTS WERE BEING WORKED ON IN CONNECTION WITH THE STIMULUS PACKAGE.  HE ASKED THE BOARD TO APPROVE THE SIGNING OF DOCUMENTS BY THE MAYOR OR CHIEF EXECUTIVE AND HIMSELF.

ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE REQUEST.

DIRECTOR ENGLAND: SECOND                   MAYOR SMALL: AYE                 AYE VOTE: 3-0

FIRE CHIEF MURRAY ANNOUNCED ON APRIL 15^TH, THE ASSISTANCE FIRE FIGHTER GRANT FOR EQUIPMENT, THAT SIDE OF THE GRANT FOR THE FIRE SIDE, OPENED UP FOR EQUIPMENT WHICH  THE FIREMEN ARE GETTING TOGETHER NOW.  HE SAID EVERYTHING THEY HAVE BEEN TOLD, THROUGH THE STATE, ANY STIMULUS MONEY THAT IS COMING FROM THE FEDERAL GOVERNMENT, WILL GO DOWN NORMAL AVENUES, WHICH IS THIS PROCESS.

RON BURNS, PRESIDENT OF THE BABE RUTH LEAGUE.  HE SAID THEY RECENTLY RECEIVED A GRANT TO REDO OUR BATHROOM FACILITIES.  HE SAID THE GRANT WAS FROM THE HENRY COUNTY FOUNDATION FOR $5,000.00.  HE SAID, HOWEVER THE GRANT WAS NOT ENOUGH TO COMPLETE WHAT NEEDS TO BE DONE.  MR. BURNS SAID HE HAD BEEN WORKING WITH MR. HACKER, PARK SUPERINTENDENT, AND ASKED HIM IF WE COULD UTILIZE SOME OF THE PARKS NON-REVERTING FUND MONEY TO GET THIS DONE SO THEY WOULDN'T LOOSE THE GRANT MONEY FROM THE FOUNDATION.   IT WAS PRESENTED TO THE PARK BOARD AND THEY ARE OK WITH THAT BUT REQUESTED THAT HE COME BEFORE THE BOARD OF WORKS TO ASK THEIR APPROVAL AS WELL.  HE SAID WITH THE ORGANIZATION AND GEO WORKERS DOING MOST OF THE WORK, IT WILL BE A LOT LESS THAN THE BIDS OF WHAT WE HAVE RECEIVED.  HE SAID WITH THE $5,000. GRANT AND SEVEN OR EIGHT THOUSAND DOLLARS FROM THE NON-REVERTING FUND, WE SHOULD GET OUR BATHROOMS COMPLETELY DONE.  HE SAID WHEN THE RCA DOME WAS TORN DOWN, THEY REMOVED SEVERAL TOILETS, URINALS, AND DIVIDERS OUT OF THE DOME SO WE CAN UTILIZE THESE IN THIS PROJECT.

ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE EXPENDITURE.    DIRECTOR ENGLAND: SECOND                 MAYOR SMALL: AYE                 AYE VOTE: 3-0

BUILDING INSPECTOR RIGGS SAID HE HAD AN APPLICATION FOR A HANDICAPPED PARKING SIGN AT 709 SPRING STREET.  HE SAID THE LADY IS CRIPPLED AND THE SPACE IS SMALL.

ATTORNEY COPENHAVER MOVED TO APPROVE THE APPLICATION.

DIRECTOR ENGLAND; SECOND                MAYOR SMALL: AYE                   AYE VOTE: 3-0

DIRECTOR ENGLAND MOVED FOR ADJOURNMENT.

MAYOR SMALL: SECOND.