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Board of Works Meeting Minutes - 5/18/09

SPECIAL BOARD OF WORKS      

MAY 26, 2009           10:00 A.M.

 

MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.

THE PLEDGE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY BUD AYERS.

 

ATTORNEY COPENHAVER MOVED TO APPROVE ALL CLAIMS TO BE PAID, CITY, WATER, SEWER

AND PAYROLL CLAIMS DATED MAY 18, 2009 TO MAY 26, 2009.

MAYOR SMALL: SECOND                             AYE VOTE: 2-0

 

ATTORNEY COPENHAVER SAID THAT DUE TO BUDGET THAT WAS FINALLY PASSED, ADOPTED AND APPROVED, THERE IS NOT SUFFICIENT REASON TO FUND THE HEALTH BENEFIT PLAN AS NEGOTIATED AND AS OUR EMPLOYEES HAVE HAD.  WE MUST TAKE STEPS TO CORRECT THAT PLAN.  HE SAID HE REGRETTED HAVING TO DO IT BUT HE WAS HOPEFUL THAT SOME DAY WE CAN GO BACK TO THE PRIOR BENEFITS.

 

ATTORNEY COPENHAVER MADE THE MOTION TO AUTHORIZE THE MAYOR TO AMEND THE HEALTH PLAN TO A PROGRAM THAT IS ONE THAT WE CAN FUND.

MAYOR SMALL: SECOND                             AYE VOTE: 2-0

 

ATTORNEY COPENHAVER SAID THEY HAD TO FIND WAYS TO REDUCE OUR EXPENDITURES.   HE MOVED TO AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH BEST WAY OR ANY OTHER PROVIDER THAT PROVIDES COST SAVINGS THROUGH NEW EQUIPMENT OR NEW METHODS TO UTILIZE CONTRACTS OR TO UTILIZE THE BIDDING PROCEDURES WHICH HAVE BEEN MET BY OTHER COMMUNITIES. 

MAYOR SMALL: SECOND                             AYE VOTE: 2-0

 

ATTORNEY COPENHAVER SAID, BIDS FOR THE TERTIARY FILTER, DISINFECTION SYSTEM AND SECONDARY CLARIFIER FLOW DISTRIBUTION IMPROVEMENTS PROJECT, AT THE SANITATION DEPARTMENT, WILL BE OPENED.  HE TURNED THE MEETING OVER TO KEITH BRYANT OF UNITED ENGINEERING TO OPEN THE BIDS.

                                                           BASE BID               ALT. #1              ALT. #2               ALT. #3

REYNOLDS INC.                             $1,729,000.         -  $ 25,000.           - $  125,000.           -$225,000.

ORLEANS, INDIANA

M. K. BETTS ENG. INC,                $1,425,000.         -   $ 32,300.            - $ 171,000.            -$232,900.

ANDERSON, INDIANA

MITCHELL & STARK  CONST.    $1,762.000.         -  $ 31,555.             - $ 148,122.            -$276,159.

MEDORA, INDIANA

BOWEN ENGINEERING CORP.    $2,173,000.         -  $ 37,600.            -  $ 215,200.           - $276,550.

FISHERS, INDIANA

ATTORNEY COPENHAVER ANNOUNCED THAT ANYONE COULD REVIEW THE BIDS AFTER THE MEETING.  HE MOVED TO TAKE THE BIDS UNDER ADVISEMENT.

MAYOR SMALL: SECOND                                AYE VOTE: 2-0

 

FRANK RITCHIE WILL RESUME CONCRETE WORK ALONG WITH HIS CREW OF GEO WORKERS.  THEY WILL FINISH THE TWO JOBS FROM LAST YEAR.  HE WILL BE HIRED AS A STREET FOREMAN AND BE PAID $720.00 BI-WEEKLY.

 

ATTORNEY COPENHAVER MOVED FOR ADJOURNMENT

MAYOR SMALL: SECOND