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Board of Works Meeting Minutes - 12/1/08

BOARD OF WORKS      

DECEMBER  1,  2008    10:00 A.M.

 

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY BUD AYERS.

MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.

 

DIRECTOR ENGLAND MADE THE MOTION TO APPROVE ALL PAYROLL, UTILITY AND GENERAL CLAIMS DATED NOVEMBER 24, 2008, THRU DECEMBER 1, 2008.   ATTORNEY COPENHAVER:  SECOND      MAYOR SMALL: AYE                           AYE VOTE: 3-0

 

BUSINESS:

 

DIRECTOR ENGLAND MADE THE MOTION TO RATIFY THE FIRE DEPARTMENT CONTRACT.   ATTORNEY COPENHAVER: SECOND         MAYOR SMALL: AYE         AYE VOTE: 3-0

 

DIRECTOR ENGLAND MADE THE MOTION MAKE PAYMENT TO PRITCHETT'S BACKHOE SERVICE FOR SERVICES THEY ARE RENDERING AT THE SOUTHSIDE INDUSTRIAL PARKSEWER EXTENSION PROJECT, IN THE AMOUNT OF $103,165.42.

ATTORNEY COPENHAVER: SECOND          MAYOR SMALL: AYE                        AYE VOTE; 3-0

 

DIRECTOR ENGLAND ANNOUNCED THAT THE CITY UTILITIES ARE GOING TO HAVE A NEW FORMAT IN BILLING.  HE SAID THIS BILLING WOULD BE DONE THROUGH A COMPANY CALLED SMART BILL.  

     DIRECTOR ENGLAND MADE THE MOTION TO PAY FOR THE UPFRONT EXPENSES AND SUPPLIES IN THE AMOUNT OF $12,840.00.  THE MONTHLY SERVICE ON THIS CONTRACT WILL BE $3,300.00.

     MAYOR SMALL STATED THAT THERE IS AN ADVANTAGE OF HAVING THE BILLINGS PRINTED LIKE THEY ARE GOING TO BE.  HE SAID THE MAIN ADVANTAGE IS THE PRIVACY ACT.  HE SAID THAT THERE WOULD BE A BILL SENT TO EVERY HOUSEHOLD AND ON THE BILLS THERE WOULD BE INFORMATION OF INTEREST, OF WHAT WAS GOING TO HAPPEN IN THE CITY.

ATTORNEY COPENHAVER: SECOND           MAYOR SMALL: AYE                         AYE VOTE: 3-0

 

MAYOR SMALL SAID THE BOARD OF WORKS HAD RECEIVED A RECOMMENDATION FROM THE PARK BOARD ABOUT THE LOCATION OF THE DOG PARK.  HE SAID THEIR RECOMMENDATION WAS THE AREA IN THE MIDDLE OF THE BAKER PARK, BETWEEN THE GIRLS SOFTBALL DIAMONDS ON THE NORTH AND THE SMALL SHELTER HOUSE ON THE WEST AND JUST SOUTH OF THE CHRYSLER HIGH SCHOOL.  THE ALTERNATIVE SITE WAS TO BE BEHIND #3 FIRE STATION BETWEEN P AND Q AVENUES AND ROOSEVELT AVENUE.  HE SAID THEIR RECOMMENDATION WAS FOR THE FIRST ONE.

     MAYOR SMALL MADE THE MOTION TO HAVE THE DOG PARK IN BAKER PARK WHERE THE PARK BOARD RECOMMENDED.  ATTORNEY COPENHAVER: SECOND.

     DISCUSSION: DIRECTOR ENGLAND STATED THAT THE AREA THAT IS BEING REFERED TO WILL BE A DISTRACTION IN THE PARK.

     MAYOR SMALL ASKED MR. YORK OF THE SEWER PLANT IF THERE WERE ANY PROBLEMS PUTTING THE DOG PARK BEHIND THE FIRSE STATION.

     MR. YORK SAID THAT THE PARK COULD NOT GO BEHIND THE FIRE STATION BECAUSE OF THE

OF THE STORMWATER DRAINAGE.  THE STORMWATER DRAINAGE DRAINS INTO A DITCH AND ENDS UP IN BLUE RIVER, CAUSING PROBLEMS OF POLLUTION IN THE RIVER.

     MAYOR SMALL ASKED WHAT ABOUT THE DRAINAGE IN THE BAKER PARK AREA.

     MR. YORK SAID IT DRAINS RIGHT INTO THE GROUND AND THIS WOULD HAVE TO BE MONITORED.

     ATTORNEY COPENHAVER SAID HE THOUGHT THIS WAS AN APPROPRIATE USE FOR A PARK AND THIS WOULD BE WITHIN WHAT A PARK IS TO BE USED FOR.  HE SAID HIS RESERVATIONS WERE THAT THE OLD PART OF THE PARK, SUBDIVIDED.  BUT WITH A LOT OF THOUGHT, HE SAID HE HAD TO RELY UPON THE PEOPLE THAT ARE WANTING TO DO THIS PROJECT THAT THEY WILL KEEP IT CLEAN AND ODOR FREE AND KEEP THE WASTE CLEANED UP.

HE SAID HE SUPPORTED MAYOR SMALL'S MOTION.

CALL FOR VOTE: 2 AYES        1 ABSTAIN (ENGLAND)          PASSED AND ORDERED.

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DEPARTMENT HEADS:

PARK SUPERINTENDENT AYERS ANNOUNCED THAT THE POOL AND CHEMICAL STORAGE HEATERS ARE OUT BUT BOTH ARE UNDER WARRANTY AND THE REPAIRMAN IS COMING TODAY.

    COMPLIMENTS WERE GIVEN TO SUPERINTENDENT AYERS AND HIS STAFF OF WHAT A GREAT JOB THEY HAVE DONE THIS YEAR.

 

DIRECTOR ENGLAND MOVED FOR ADJOURNMENT

ATTORNEY COPENHAVER: SECOND.