Board of Works Meeting Minutes - 6/7/2010
BOARD OF WORKS
JUNE 7, 2010 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY DAN DENNY.
MAYOR SMALL INTRODUCED ADDIE McKOWN, MAYOR OF L-BOX-A-DOR, THE FOCUS CLASS AT SUNNYSIDE SCHOOL, WHERE THE BEST AND BRIGHTEST STUDENTS FROM DIFFERENT SCHOOLS ARE IN THIS FOCUS CLASS. EVERY YEAR THEY HAVE A CITY MADE UP OF LARGE BOXES THAT ARE PROVIDED BY THE STUDENTS AND CONVERTS IT IN TO A BUSINESS. THINGS ARE THEN SOLD FROM THESE BUSINESSES SUCH AS FLOWERS, PENCILS ETC. THERE IS A SHERIFF AND A MAYOR AND MISS McKNOWN WAS THE MAYOR THIS YEAR. HE SAID SHE INVITED HIM TO TAKE PART OF THE GRAND OPENING OF THE L-BOX-A-DOR, SO FOR PROFESSIONAL COURTEOUSNESS, HE INVITED HER TO TAKE PART IN THE BOARD OF WORKS AND SAFETY.
DIRECTOR OF PUBLIC WORKS DAVIS MOVED TO APPROVE ALL CITY, WATER, SEWER AND PAYROLL CLAIMS DATED JUNE 1, 2010 THRU JUNE 7, 2010.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
AGENDA:
BASKETBALL COURTS%u2026%u2026%u2026MAYOR SMALL SAID HE RECEIVED CALLS ABOUT VANDALISM AT BAKER PARK. IT TURNED OUT NOT TO BE VANDALISM. THE BASKETBALL COURTS AND GOALS ARE IN VERY BAD SHAPE AT BAKER PARK. ARTICLES WERE IN THE PAPER AND THE MAYOR HAD EXPRESSED HIS INTEREST IN GETTING THE COURTS REDONE. THE HENRY COUNTY FOUNDATION JUMPED ON IT VERY QUICKLY. THEY CAME UP WITH $25,000.00, THIS IS TO CELEBRATE THEIR 25TH ANNIVERSARY. BUSINESSES HAVE BEEN CONTRIBUTING. THEY DECIDED THEY WANTED TO HAVE A BIG BOLDER PLACED BY THE BASKETBALL COURTS SO THEY COULD PUT A PLAQUE TO COMMEMORATE THE 25TH ANNIVERSARY. NEXT MONTH THERE WILL BE A BIG PARTY TO DEDICATE THE BASKETBALL COURTS AND VOLLEYBALL COURTS. WHEN THE BACKHOE CAME THROUGH WITH THE ROCK, IT CAUSED RUTS AND SOME CITIZENS WERE VERY UPSET OVER THIS. THIS IS PART OF THE PLAN AND ANY DAMAGE THAT WAS DONE WILL BE TAKEN CARE OF. THE FOUNDATION WANTS TO GRADE UP TO THE WALL OF THE COURTS. KEITH PRITCHETT EXPLAINED HOW THIS WOULD HELP.
DIRECTOR DAVIS MADE THE MOTION TO AWARD THE CONTRACT TO PRITCHETT'S BACKHOE SERVICE, LLC, IN THE AMOUNT OF $228,626.00, THE LOWEST BIDDER FOR THE BLUE RIVER VALLEY ANNEXATION AREA SANITARY SEWER AND WATER EXTENSION PROJECT PHASE III, PER RECOMMENDATION LETTER FROM UNITED CONSULTING. ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE NSP GRANT CLAIMS IN THE AMOUNT OF $189,267.19, A DRAW DOWN AGAINST THE $2.7M NSP GRANT. THIS IS FEDERAL GRANT. ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO TAKE THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BID CONTRACT UNDER ADVISEMENT FOR THE HOUSING PORTION OF THE NSP PROJECT. THE APPARENT LOWEST, MOST RESPONSIVE AND RESPONSIBLE BIDDER WAS FERREL & BARKER FOR THE COMBINES TOTAL OF $679,914.00. THIS IS FOR THE CONSTRUCTION OF 3 NEW HOMES USING NSP GRANT FUNDS.
ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MADE THE MOTION TO TAKE THE CONTRACT FOR ASBESTOS ABATEMENT AND REMOVAL FOR THE NSP GRANT PROJECT UNDER ADVISEMENT FOR THE AMOUNT OF $28,000.00. THE APPARENT LOWEST, MOST RESPONSIVE AND RESPONSIBLE BIDDER WAS ENVIRONMENTAL ASSURANCE COMPANY, INC. ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS ANNOUNCED THAT THERE WOULD BE A BID OPENING ON THE DEPARTMENT OF ENERGY GRANT. SHE SAID THE CONTRACTS CANNOT BE SIGNED UNTIL FINAL GRANT CONTRACT HAS BEEN RECEIVED FROM THE STATE, OTHERWISE WE WON'T BE REIMBURSED. FOR AREA 2%u2026%u2026.RETROFIT & REPLACEMENT OF LIGHT FIXTURES IN THE CITY BUILDING, WASTEWATER TREATMENT PLANT, WATERWORKS BUILDING AND COMMUNITY BUILDING.
BID RECEIVED FROM CUSTOM ELECTRICAL SERVICES IN THE AMOUNT OF $114,428.97. FOR AREA 3%u2026..REPLACEMENT OF EXISTING HVAC EQUIPMENT IN THE CITY BUILDING.
BID RECEIVED FROM M.R.S. IN THE AMOUNT OF $71,090.OO.
DIRECTOR DAVIS SAID THIS IS A 100% GRANT AND WAS TO BE USED FOR LIGHTING SYSTEMS.
THIS IS A FEDERAL GRANT BUT FILTERS THROUGH THE STATE. THE CITY WILL NOT HAVE TO MATCH ANYTHING. WITH OUR BOILER SYSTEM, OUR ENERGY USAGE MAY BE REDUCED. THE TOTAL BOILER INVESTMENT WILL BE $29,372.00.
DIRECTOR DAVIS MADE THE MOTION TO TAKE THESE BIDS UNDER ADVISEMENT. ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DEPARTMENT HEADS:
CEMETERY SUPERINTENDENT ANNOUNCED THAT TOMORROW, ALL GROUND DECORATIONS WILL BE REMOVED AT THE CEMETERY SO MOWING CAN BE DONE.
MAYOR SMALL CONGRATULATED MR. DENNY ON HOW NICE THE CEMETERY LOOKED ON MEMORIAL DAY. HE SAID HE KNEW THERE HAD BEEN VERY RUDE COMMENTS MADE. HE SAID THERE IS OVER 200 ACRES OF LAND AND OVER 20 THOUSAND TOMBSTONES AND YOU HAVE 2 MEN. THANKS TO THE GEO MEN WHO HELPED US NOT TO BE IN ANKLE DEEP GRASS.
WASTEWATER SUPERINTENDENT HAMILTON ANNOUNCED THAT AN EXTRA TRUCK WAS PUT OUT TODAY TO PICK UP TRASH DUE TO THE HOLIDAY AND BREAK DOWNS WITH THE OTHER TRUCKS WE HAVE HAD.
STREET SUPERINTENDENT RIPBERGER ANNOUNCED THAT WORK WAS STILL CONTINUING AT 27TH STREET AND D AVE. HE SAID HE WANTED TO THANK THE MEN OF GEO FOR HELPING THEM.
FIRE CHIEF MURRAY SAID THE FIRE TRUCK THAT WAS DAMAGED IN THE FIRE AT 22ND AND PLUM STREET WAS BEING TAKEN CARE OF BY INSURANCE.
HR VAN ARSDOL STATED THAT THE ACTIVE EMPLOYEES ARE GOING TO HAVE THE OPTION TO BUY ONLY DENTAL AND VISION INSURANCE.
PUBLIC:
DALE COLE AND HIS PASTOR TOBY SMITH, APPEARED BEFORE THE BOARD REQUESTING PERMISSION TO HAVE A SHAKEUP STAND AND GIVE WATER TO JOGGERS ON JUNE 4TH, BEGINNING AT 5:30 P.M. AT THE BAKER PARK. THIS WOULD BE AN OUTREACH TO THE COMMUNITY.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE REQUEST.
ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
PAUL GONA, HENRY COUNTY HEALTH DEPARTMENT PRESENTED A COPY OF A JUDGMENT FROM THE HENRY COUNTY SUPERIOR COURT TO VACATE A PROPERTY BELONGING TO MATHEW AND LISA HILL, 902 WHITE DRIVE. THE ORDER STATES THAT BECAUSE OF THE SEWAGE DISPOSAL. HE SAID HE KNEW THIS PROPERTY WAS NOT IN THE CITY BUT THIS JUDGMENT HAD TO DO WITH THE SEPTIC SYSTEM IN THE AREA NORTH OF WHITE ESTATES.
HE TALKED ABOUT SOME PROPERTIES ADJACENT TO THE CITY. HE SAID ABOUT 8 HOMES. BOB LUTRELL, RICH'S EXCAVATING TALKED ABOUT A LIFT STATION AND RUNNING SEWERS. HE THOUGHT IT WOULD BE A BENEFIT TO THE CITY.
WASTEWATER SUPERINTEND3ENT HAMILTON SAID HE WOULD CHECK BUT SAID THE CITY DID NOT HAVE MONEY TO PUT IN SEWERS AT THIS TIME.
KEITH PRITCHETT, PRITCHETT'S EXCAVATING, TALKED ABOUT LOCUST AND RILEY ROAD. HE SAID THERE WERE ISSUES WITH THE SEPTIC SYSTEMS IN THAT AREA.
SUPERINTENDENT HAMILTON WILL ALSO CHECK THIS AREA OUT AND REPORT BACK.
MAYOR SMALL SAID ANYONE LIVING OUTSIDE THE CITY LIMITS WHO IS WILLING TO BE ANNEXED, THEN WE COULD HELP WITH THE SEWER SYSTEM.
MAYOR SMALL WAS CONCERNED ABOUT THE ECOLI COMING FROM WHITE ESTATES AND GOING INTO THE BLUE RIVER.
PASTOR RAINS OF THE PILGRIM HOLINESS CHURCH ON RILEY ROAD MADE A REQUEST TO HAVE A BLOCK PARTY ON JULY 24TH, FROM 11:00 A.M. TO 7:00 P.M., AT 1701 S. MAIN STREET, CLOSING FROM J AVE. TO K AVE.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE REQUEST. ATTORNEY HARVEY: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
ADDIE McKNOWN MADE THE MOTION TO ADJOURN.
DIRECTOR DAVIS: SECOND.
