Board of Works Meeting Minutes - 2/17/09
BOARD OF WORKS
FEBRUARY 17, 2009 10:00 A.M.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY REV. BOBBY YORK
MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE ALL PAYROLL, UTILITY AND GENERAL CLAIMS DATED FEBRUARY 9, 2009 THRU FEBRUARY 17, 2009. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
BUSINESS:
DIRECTOR ENGLAND MOVED TO APPROVE AN AGREEMENT WITH THE NEW CASTLE GIRLS SOFTBALL LEAGUE FOR THE DIAMOND USE AT THE OSBORNE PARK.
ATTORNEY COPENHAVER SAID THAT THIS CONTRACT IS FOR THE NEW CASTLE YOUTH GIRLS SOFTBALL LEAGUE AND THEY WANT TO MAKE IMPROVEMENTS AT THE DIAMONDS AND THEY DON'T WANT TO DO THAT IF THEY CAN'T BE THERE. THE CONTRACT PROVIDES THAT THEY WILL HAVE THE OPTION TO RENEW EACH YEAR. THEY CAN USE THOSE DIAMONDS THEN EVERY YEAR AS LONG AS THEY DON'T VIOLATE THE TERMS. THEY WOULD HAVE TO NOTIFY US IN ADVANCE IF THEY CHOOSE NOT TO USE IT. THIS WOULD INCLUDE THE FOUR DIAMONDS AND THE CONCESSION STAND.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE AND IMPLEMENT OFF-SITE STORAGE FOR PAPERLESS ITEMS. HE SAID THAT THE CONTRACT WOULD INCLUDE 100 STORAGE BOXES AT A COST OF $1,200.00 FOR SETUP AND A MONTHLY CHARGE OF $192.18 FOR THE BACKUPS. THIS IS THROUGH THE IT SYSTEM OR INFORMATIONAL SYSTEM.
AFTER A DISCUSSION, DIRECTOR ENGLAND MADE THE MOTION TO TABLE THIS CONTRACT UNTIL FURTHER INFORMATION CAN BE GOTTEN.
ATTORNEY COPENHAVER; SECOND MAYOR SMALL: AYE AYE VOTE 3-0 TABLED.
DIRECTOR ENGLAND MOVED TO APPROVE A POLICY PROCEDURE/RADIO TRANSMISSIONS FOR ALL PERSONNEL. HE SAID ALL CONVERSATIONS MUST BE TO THE POINT AND WITHOUT UNNECESSARY COMMENTS AND DISCUSSIONS. THE USE OF INAPPROPRIATE LANGUAGE OR COMMENTS COULD CALL FOR DISCIPLINARY ACTION AND UP TO DISMISSAL.
ATTORNEY COPENHAVER; SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
FIRE CHIEF MURRAY ANNOUNCED THAT HE HAD A POLICY TO PUT INTO PLACE DUE TO A CHANGE BY OSHA WHICH REQUIRES SAFETY APPAREL, WHICH IS THE HIGH VISABILITY VEST AND SUCH WHICH THE FIRE PERSONNEL WILL BE WEARING AT CERTAIN TIMES, MAINLY MOVING TRAFFIC. THIS FOLLOWS THE GUIDELINES OF THE FEDERAL HIGHWAYS ADMINISTRATION. THIS POLICY WILL BE IN EFFECT FOR THE POLICE DEPARTMENT AND THE EMERGENCY FIRST AID UNIT DEPARTMENT.
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE THE POLICY FOR THE SAFETY ISSUE FOR ALL THREE EMERGENCY SERVICES IN THE CITY OF NEW CASTLE.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: SECOND AYE VOTE: 3-0
BUILDING INSPECTOR RIGGS PRESENTED TWO APPLICATIONS FOR HANDICAPPED PARKING,
2324 C AVE., AND 125 9TH STREET, CHURCH OF GOD. MR. RIGGS RECOMMENDED APPROVAL.
DIRECTOR ENGLAND RECEIVED A CONTRACT AGREEMENT FROM JIM MEYERS WHO IS THE CARE-TAKER OF THE CORNER LOT OF THE FOP FARM. DIRECTOR ENGLAND READ THE CONTRACT AND STATED THAT MR. MEYERS HAD TAKEN CARE OF THIS LOT FOR MANY YEARS HE SAID MR. MEYERS HAD SENT A $50.00 CHECK FOR THE USE OF THE CORNER LOT TO KEEP SEVERAL HEAD OF HORSES.
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE THIS AGREEMENT.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
SUSIE THOMPSON, HENRY COUNTY/NEW CASTLE VISITORS BUREAU APPEARED BEFORE THE BOARD ASKING THE BOARD TO APPROVE THE ANNUAL DOG SHOW AT OSBORNE PARK ON JULY 24TH THRU JULY 26.
ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST. DIRECTOR ENGLAND: SECOND MAYOR SMALL: AYE AYE VOTE; 3-0
DIRECTOR ENGLAND MOVED FOR ADJOURNMENT
ATTORNEY COPENHAVER: SECOND.
