The City of New Castle, Indiana

BOARD OF WORKS      

NOVEMBER 3,  2008      10:00 A.M.

THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.

PRAYER WAS GIVEN BY STEVE HACKER.

MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.

DIRECTOR ENGLAND MADE THE MOTION TO APPROVE ALL PAYROLL, UTILITY AND GENERAL CLAIMS DATED OCTOBER 27, 2008, THRU NOVEMBER 3, 2008.   ATTORNEY COPENHAVER:  SECOND      MAYOR SMALL: AYE     AYE VOTE: 3-0

BUSINESS:

DIRECTOR ENGLAND MOVED TO ADOPT THE REVISED SUBSTANCE ABUSE POLICY.  THE REVISIONS ARE MANDATED BY FEDERAL GOVERNMENT.   ATTORNEY COPENHAVER: SECOND        MAYOR SMALL: AYE        AYE VOTE: 3-0

DIRECTOR ENGLAND STATED THAT HE HAD SEVERAL ITEMS OF BUSINESS, FINAL ACTIONS AND PAYMENTS FOR THE AQUATIC CENTER AT BAKER PARK.

1.         DIVISION B, THE POOL CONSTRUCTION, APPLICATION #9 FROM BOND PROCEEDS.

THE PAYMENT IS IN THE AMOUNT OF $57,836.75 WHICH IS RETAINAGE.  DIRECTOR ENGLAND MADE THE MOTION TO MAKE THIS PAYMENT TO OBERLE AND ASSOCIATES.   ATTORNEY COPENHAVER: SECOND    MAYOR SMALL: AYE      AYE VOTE; 3-0

2.        DIVISION B, THE POOL CONSTRUCTION, APPLICATION #10 FROM THE BOND PROCEEDS

IN THE AMOUNT OF $12,155.18 TO R.L. TURNER   DIRECTOR ENGLAND MOVED TO APPROVE THE PAYMENT TO R.L. TURNER.   ATTORNEY COPENHAVER: SECOND    MAYOR SMALL: AYE                 AYE VOTE: 3-0

3.        DIVISION C, THE BATHOUSE AND RELATED SITE WORK AT THE AQUATIC CENTER.

THE  #7 APPLICATION IS IN THE AMOUNT OF $52,388.46 FOR OBERLE AND ASSOCIATES AND IS FROM LOCAL FUNDS.

     DIRECTOR ENGLAND MOVED TO APPROVE THE PAYMENT TO OBERLE AND ASSOCIATES.   ATTORNEY COPENHAVER: SECOND      MAYOR SMALL: AYE      AYE VOTE: 3-0

4.        APPLICATION #8, FROM LOCAL FUNDS IN THE AMOUNT OF $14,639.20 TO

OBERLE AND ASSOCIATES, ALSO ON THE BATH HOUSE AND SITE WORK.   DIRECTOR ENGLAND MOVED TO APPROVE THIS APPLICATION FOR PAYMENT.    ATTORNEY COPENHAVER: SECOND     MAYOR SMALL: AYE    AYE VOTE; 3-0

ATTORNEY COPENHAVER: SECOND              MAYOR SMALL: AYE                   AYE VOTE: 3-0

DIRECTOR ENGLAND SAID THAT ALL APPLICATIONS FOR PAYMENT WAS RECOMMENDED BY THE CITY'S ENGINEERING FIRM, HANNUN, WAGLE AND CLINE.

DIRECTOR ENGLAND SAID THAT NEXT WAS INFORMATION ON BONAR AND ASSOCIATES.  THIS IS AN UPDATE FOR THOSE WHO HAVE NOT BEEN DOWN GARNER STREET.  THERE ARE FLAGS ALONG THE WAY, WHICH HAVE JUST RECENTLY BEEN PUT IN PLACE,  INDICATING THE RIGHT A WAY FOR THE GARNER STREET PROJECT WHICH SHOULD BE FOR THE CONSTRUCTION PHASE.  THE FLAGS SHOW JUST WHERE THE ROAD IS GOING THROUGH.  HE SAID, WE ARE ALSO IN THE PRELIMINARY ENGINEERING PROCESS OF THE EASTSIDE BY-PASS.  THE EASTSIDE PROJECT IS THAT PROJECT THAT THE CITY RECEIVED TWO MILLION PLUS GRANT FOR CONSTRUCTION ON THE BY-PASS.  EVERYTHING HAS BEEN APPROVED BY ALL NECESSARY PARTIES.

     DIRECTOR ENGLAND MADE THE MOTION TO SIGN THE STANDARD FORM OF AGREEMENT FOR PROFESSIONAL SERVICES WITH BONAR ASSOCIATES ANED THE CITY OF NEW CASTLE.

HE SAID THAAT THIS AGREEMENT COVERS A PERIOD OF TIME FROM 6 TO 8 MONTHS AND THE TOTAL AMOUNT OF THIS AGREEMENT IS $324,000.00.

     DIRECTOR EMGLAND MADE THE MOTION TO SIGN THE AGREEMENT.   ATTORNEY COPENHAVER: SECOND     MAYOR SMALL: AYE     AYE VOTE: 3-0

DIRECTOR ENGLAND MADE A MOTION TO AUTHORIZE ACTION ON 2016 ROOSEVELT.  HE SAID IT WAS FOR A GARAGE ENTRY OFF THE ALLEY.  THERE WAS NEVER AN EXISTING APRON THERE.   ATTORNEY COPENHAVER; SECOND           MAYOR SMALL: AYE              AYE VOTE: 3-0

DIRECTOR ENGLAND SAID A PROJECT TO BE DONE IS A RATE DATA ANAYLSIS.  THE COST OF THAT SERVICE WILL COST APPROXIMATELY $16,000.00.   ATTORNEY COPENHAVER SAID THAT BY ORDINANCE, WE ARE REQUIRED TO A RATE ANALYSIS EVERY FOUR YEARS.

     DIRECTOR ENGLAND MOVED TO APPROVE THE RATE DATA ANAYLSIS PROJECT.   ATTORNEY COPENHAVER; SECOND                MAYOR SMALL: AYE                  AYE VOTE: 3-0

MICHAEL DINKINS, 1112 BOARD STREET, APPEARED BEFORE THE BOARD REQUESTING PERMISSION TO INSTALL 2 PARK BENCHES IN FRONT OF HIS  NEWLY  REMODLED BUILDING

HOUSING HIS BUSINESS, SOLUTIONS UNLIMITED, AT 1106 BROAD STREET.  HE SAID THE BENCHES WOULD BE BOLTED DOWN AND WOULD GIVE AT LEAST A 9 FOOT SIDEWALK, WALK WAY, IN FRONT OF HIS BUILDING.

     ATTORNEY COPENHAVER MOVED TO AUTHORIZE THE PLACEMNT OF PARK BENCHES IN FRONT OF THIS BUSINESS PROVIDED THAT THE HISTORICAL PREVENTION COMMISSION ALSO APPROVES IT, IN LIGHT OF COMING UP WITH A STANDARD FOR DOWNTOWN.   DIRECTOR ENGLAND; SECOND    MAYOR SMALL; AYE     AYE VOTE; 3-0

DALE COLE DISCUSSED THE PLAQUES ON A MONUMENT BOARD AT BAKER PARK AND ALSO THE PLANTING OF A TREE.  HE SAID IT WOULD PROMOTE SOME MONEY FOR THE PARK.   DECISION WAS MADE TO REVIEW AND HAVE A COST ANAYLSIS OF THE PROJECT.

DEPARTMENT HEADS:

PARK SUPERINTENDENT AYERS STATED THAT WINTERIZATION HAS STARTED AT THE CITY PARKS.  THE PARKS WILL BE OPENED YEAR ROUND FOR WALKERS BUT ALL WATER WILL BE SHUT OFF AS WILL THE RESTROOM FACILITIES.

MAYOR SMALL SAID HE WAS MAILING A LETTER TO ALL OCCUPANTS AT THE COMMUNITY CENTER, ANNOUNCING WHAT THEIR RENTS WILL BE NEXT YEAR.

                                                                      2008         2009

EDC                                                           $300.00     $600.00

CHAMBER OF COMMERCE                    200.00       400.00

LIFE STREAM                                            125.00       175.00

RSVP                                                           175.00       200.00

HEALTHY COMMUNITIES                         -0-            50.00

MAYOR SMALL SAID THIS WOULD BE EFFECTIVE AS OF JANUARY 1, 2009.

     ATTORNEY COPENHAVER MADE THE MOTION TO APPROVE THE INCREASES.   DIRECTOR ENGLAND; SECOND             MAYOR SMALL: AYE              AYE VOTE: 3-0.

MAYOR SMALL MOVED FOR ADJOURNMENT

DIRECTOR ENGLAND: SECOND.