The City of New Castle, Indiana

BOARD OF WORKS

November 19, 2012 at 10:00 a.m.

The meeting was called to order by Mayor Greg York.

ORDER OF BUSINESS:

·         Superintendent Ayers moved to suspend the rules for the reading of the minutes and accept last week's BOW minutes.  Director Tichenor seconded.  Motion carried 3-0

·         Mayor York requested a motion to accept the Payroll, Water, Wastewater and General fund claims for the week of November 13 to November 19, 2012.   Director Tichenor moved to accept.  Superintendent Ayers seconded.  Motion carried 3-0

·         Director Tichenor moved to approve the renewal of the SIHO Flex Spending contract.  Superintendent Ayers seconded.  Motion carried 3-0

·         Director Tichenor moved to approve the 2013 AFSCME Contract, noting for the record that the Board approves the contract recognizing IC 36.4.10.7.  Superintendent Ayers requested definition of Article 7, Section I - Lost Time.  Mayor York explained that the section deals directly with employees who have exhausted all of their paid time off and begin abusing lost time.  Mayor York explained that a doctor's statement does not excuse an absence from work, that is management's responsibility to determine if it is excused or unexcused.  Superintendent Ayers then asked "are you saying that means they don't have to get approval to go to the doctor?"  HR Thornhill informed that approval is required period, an excused absence can only come from Management and an employee must get prior approval for an excused absence if they have exhausted all of their paid time off.  Attorney Copenhaver noted this was a signed agreement between City Administration and AFSCME and as a signed, ratified contract both parties have agreed and understand the language in all areas of the contract, it should not be an issue.  Superintendent Ayers seconded with notation and definition noted.  Motion carried 3-0

·         Director Tichenor presented and moved to approve the street closures during the Christmas Walk scheduled for December 6, 2012.  Superintendent Ayers seconded.  Motion carried 3-0

·         Director Tichenor informed the board there were no bids presented for the bid opening for the sale of 301 North 17^th Street.  Attorney Copenhaver noted that acceptance of bids would be open for 60 days.

·         Director Tichenor moved to accept the quote for signage at the Transit Department taken under advisement last meeting.  Approval awarded to Advanced Sign and Graphics.  Superintendent Ayers seconded.  Motion carried 3-0

·         Director Tichenor moved to approve payment of 7 claims submitted from United Consulting in total of $89,126.31.  Mayor York seconded.  Motion carried 3-0

·         Attorney Copenhaver requested a motion to authorize the Mayor to complete the purchase of 2 parcels (1401 and 1405 Broad Streets) in the amount of $20,000.00 plus 2013 taxes, Mr. Cook will be given until January 1, 2013 to remove any personal items.  RDC Funds will be used to purchase, but deed will be issued to the City of New Castle.  Director Tichenor moved to authorize the request.  Superintendent Ayers seconded.  Motion carried 3-0

·         Director Tichenor presented and moved to approve the new Utility Minimum Write-off Policy approved by Utility Impact Board.  Superintendent Ayers seconded.  Motion carried 3-0

·         HR Thornhill presented and requested approval to extend the GIA Contract for Garner Street.  Director Tichenor moved to approve the request.  Superintendent Ayers seconded.  Motion carried 3-0

·         CITIZENS APPEARING:

·         No citizens presented.

ADJOURN:

·         Director Tichenor moved for adjournment.