Board of Works Meeting Minutes - 3/21/2011
BOARD OF WORKS
MARCH 21, 2011 10:00 A.M.
MAYOR SMALL OPENED THE MEETING OF THE BOARD OF WORKS AND SAFETY.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY STEVE HACKER.
DIRECTOR DAVIS MOVED TO APPROVE ALL CLAIMS, PAYROLL, CITY AND UTILITIES MARCH 14, 2011 TO MARCH 21 2011. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
NEW BUSINESS:
DIRECTOR DAVIS SAID SHE HAD A REQUEST FROM HOPE INITIATIVE TO HAVE THEIR ANNUAL CLEAN UP, MAY 7, 2011, @ 9:00 A.M.. THEIR REQUEST INCLUDED A COMPACTOR AND A FLATBED TRUCK WHICH THE CITY WILL PROVIDE. OVERTIME FOR DRIVERS WILL BE PAID BY THE CITY.
ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE VOTE. AYE VOTE: 3-0
MAYOR SMALL GAVE AN EXPLANATION SAYING THAT THIS IS THE RESULT OF OUR LATEST $370,000.00 GRANT THAT WE GOT FROM THE DEPARTMENT OF TRANSPORTATION, TO REPLACE ALL OF OUR STREET SIGNS IN NEW CASTLE. NAME SIGNS, STOP SIGNS, ANY OTHER DIRECTIONAL SIGNS. IT COMES IN A PACKAGE AND THE CONTRACT WAS AWARDED TO G A I ENGINEERING THROUGH COMPETITIVE ACTIONS. THEY ARE FORMERLY BONAR WHO DOES OUR STREET WORK. IT MAY TAKE A YEAR OR SO BUT THERE WILL BE BIGGER SIGNS LIKE ON STATE RD. 103.
ATTORNEY COPENHAVER COMMENTED FOR THE RECORD, THAT OUR CONTRACT IS WITH INDOT. INDOT WILL CONTRACT WITH THE CONSTRUCTION COMPANY TO DO THE WORK. OUR CONTRACT IS WITH THE STATE OF INDIANA, THE DEPARTMENT OF TRANSPORTATION. THESE KINDS OF SIGNS ARE REQUIRED. PEOPLE MIGHT SAY THEY DON'T LIKE THE WAY THEY LOOK
COMPARED TO THE OLD SIGNS.
ATTORNEY COPENHAVER SAID HE HAD READ THE CONTRACT AND HE WAS MAKING THE MOTION TO ENTER INTO THE CONTRACT WITH THE INDIANA DEPARTMENT OF TRANSPORTATION. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
MAYOR SMALL SAID THIS WAS A MATCHING GRANT. 90% TO 10% AND THE CITY HAS SET ASIDE $25,000.00 IN M V H FUNDS TO PAY FOR STREET SIGNS. NOW WE WILL GET A HEAD START.
DIRECTOR DAVIS SAID NEXT ON THE AGENDA WAS THE INSPECTION CONTRACT FROM CUSTOMIZED POWER SERVICES INC. THIS IS AN ANNUAL CONTRACT TO INSPECT ALL CITY OWNED GENERATORS
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE CONTRACT. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID SHE HAD A REQUEST FROM HEALTHY COMMUNITIES TO USE BAKER PARK ON APRIL 23, 2011, TO CELEBRATE EARTH DAY AND ALSO HONOR JACKSON YORK BY PLANTING TREES IN HIS HONOR.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE REQUEST ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID SHE HAD CLAIMS RELATED TO THE NSP1 GRANT.
- FERRELL & BARKER%u2026%u2026%u2026%u2026%u2026%u2026%u2026..$21,350.70
- KEMNA%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026 6,912.00
BOTH CLAIMS HAVE BEEN REVIEWED BY BRENNER DESIGN AND THEY RECOMMEND THAT WE APPROVE THESE CLAIMS AS SUBMITTED.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THESE CLAIMS FOR PAYMENT. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS SAID THERE WERE ISSUES WITH THE RESTROOMS AT THE PARKS. SHE RECOMMENDED THAT THE CITY CLEAN THE REST ROOMS AND THEN LOCK THEM EXCEPT FOR SPECIAL EVENTS OR FOR THOSE WHO HAVE RENTED THE SHELTERS. SHE SAID LAST YEAR WE SPENT A LOT OF MONEY ON REPAIRS BECAUSE OF VANDALISM. SHE SAID THIS DOES NOT INCLUDE RESTROOMS ASSOCIATED WITH THE CONCESSION STAND.
ATTORNEY COPENHAVER SAID IT WOULD BE NICE SOMEDAY TO HAVE MONEY TO PUT IN SECURITY AT ALL THE PUBLIC PROPERTIES. THAT WOULD BE 24 HOUR SURVEILLANCE. IT SHOULD NOT BE NECESSARY BUT SOMETIMES WE DON'T HAVE A CHOICE.
DIRECTOR DAVIS MADE THE MOTION TO APPROVE THE RECOMMENDATION CLEANING AND LOCKING THE PARK RESTROOMS EXCEPT FOR SPECIAL EVENTS AND RENTAL OF THE SHELTERS. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS GAVE A REMINDER OF THE FARMER'S MARKET BEGINNING JUNE 4, 2011 TO OCTOBER 8, 2011.
JOANN McCORKLE, THREE RIVERS DIRECTOR, APPEARED BEFORE THE BOARD REQUESTING PERMISSION TO CLOSE RACE STREET FROM MAIN STREET TO 12TH STREET, IN FRONT OF THE JUSTICE CENTER, FROM 7:30 A.M. TO 3:00 P.M. TO HAVE AN ELECTRONICS SCRAP EVENT. BARRICADES WILL BE PROVIDED BY THE CITY.
DIRECTOR DAVIS MOVED TO APPROVE THE REQUEST. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
ATTORNEY COPENHAVER SAID WE HAVE THE OPPORTUNITY TO GET A DOG THAT SNIFFS OUT ACCELERANTS. HE SAID AN ARRANGEMENT HAS BEEN WORKED OUT WITH THE KOKOMO FIRE DEPARTMENT TO GET TYSON, THE DOG'S NAME. THE DOG WILL HAVE A HOME WITH CHIEF MURRAY.
ATTORNEY COPENHAVER MADE THE MOTION TO AUTHORIZE THE CHIEF TO ENTER INTO THIS INTERLOCAL AGREEMENT WHICH WILL ALSO BE SIGNED BY THE KOKOMO FIRE DEPARTMENT. IT SAYS WE ARE TAKING TYSON FOR $1.00 AND WON'T SELL HIM TO THE HIGHEST BIDDER AND WE ARE GOING TO BE RESPONSIBLE FOR HIS CARE AND TAKE GOOD CARE OF HIM.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
ATTORNEY COPENHAVER MADE THE MOTION TO AUTHORIZE THE WASTEWATER DEPARTMENT AND THE MS4 PEOPLE TO DO A STUDY ON THE CRESCENT CREEK PROBLEM. HE SAID IT MAY BE IN A LONG TERM PLAN. HE SAID HE DIDN'T KNOW WHAT IT WAS GOING TO TAKE BUT IT IS A BIG CONCERN OF CITIZENS WHO LIVE IN THE APARTMENTS AND STREETS.
DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DEPARTMENT HEADS:
POLICE CHIEF NICHOLSON REQUESTED PERMISSION TO HIRE JASON M. BORING AS A PROBATIONARY EMPLOYEE EFFECTIVE MARCH 27, 2011.
ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
EMS DIRECTOR BURNS INFORMED THE BOARD OF WORKS THAT HE WAS HIRING TROY M. GIBBS AS A FULL TIME PARAMEDIC EFFECTIVE MARCH 20, 2011.
ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
PUBLIC:
TIM PREBBLE STATED THAT HIS CLASS WAS CELEBRATING THEIR 50TH ANNIVERSARY ON FRIDAY, SEPTEMBER 23, 2011. HE ASKED THAT CHURCH STREET BE CLOSED OFF FROM 12TH STREET TO MAIN FOR A CAR SHOW. HE SAID THE STREET WOULD BE CLOSED FROM 4:00 P.M. TO 7:00 P.M.. THE CITY WILL PROVIDE BARRICADES.
ATTORNEY COPENHAVER MOVED TO APPROVE THE REQUEST. DIRECTOR DAVIS: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR DAVIS MOVED FOR ADJOURNMENT.
ATTORNEY COPENHAVER: SECOND
