Board of Works Meeting Minutes - 3/16/09
BOARD OF WORKS
MARCH 16, 2009 10:00 A.M.
THE PLEDGE OF ALLEGIANCE WAS GIVEN BY ALL IN ATTENDANCE.
PRAYER WAS GIVEN BY STEVE HACKER.
MAYOR SMALL OPENED THE REGULAR MEETING OF THE BOARD OF WORKS AND SAFETY.
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE ALL PAYROLL, UTILITY AND GENERAL CLAIMS DATED MARCH 9, 2009 THRU MARCH 16, 2009. ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
OLD BUSINESS:
DIRECTOR ENGLAND SAID IN REFERENCE TO OFF SIGHT STORAGE OF IT INFORMATION.
CHRIS LOVAN GAVE INFORMATION ABOUT THE STORAGE, FOR SECURITY AND TO RETRIEVE DATA. IT WOULD BACKUP ALL THE CITY'S DATA FROM THIS BUILDING TO A SERVER THAT IS LOCATED IN HIS OFFICE ACROSS TOWN. HE SAID IT COULD BE DONE EVERY NIGHT AND IT WOULD RETAIN EVERYTHING FOR ONE YEAR.
DIRECTOR ENGLAND SAID THAT OCTAL WAS ONE OF OUR IT. HE SAID THEY TAKE CARE OF ALL OUR HARDWARE SUCH AS ROUTER AND SERVERS.
MR. LOVAN SAID THAT THEY DO BACKUPS HERE IN THE MUNICIPAL BUILDING. HOWEVER, NONE OF THOSE TAPES ARE OFF SITE. IF THERE WOULD BE A FIRE, ALL YOUR TAPES WOULD BE GONE. THAT IS WHY WE WILL BACKUP TO MY OFFICE.
DIRECTOR ENGLAND SAID WE HAVE A BACKUP SYSTEM NOW THAT BACKS UP DAILY. THIS SYSTEM ALLOWS US NOT TO SUFFER THAT EXPENSE.
MR. LOVAN SAID IT WOULD SAVE NOT TO HAVE IT CHANGED EVERY DAY. HE SAID HE RECOMMENDED THEY DO IT WEEKLY.
ATTORNEY COPENHAVER MADE THE MOTION TO TAKE THIS UNDER ADVISEMENT. DIRECTOR ENGLAND: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR ENGLAND ANNOUNCED THAT HE WAS GOING TO OPEN BUDS FOR FUEL.
HE SAID HE HAD ONE LONE BIDDER.
HARVEST LAND CO-OP%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026.UNLEADED%u2026%u2026%u2026%u2026%u2026%u2026$139. PER GAL.
OFF ROAD #2 DIESEL%u2026%u2026%u2026%u2026%u2026%u2026$1.30 PER GAL.
ON ROAD #2 DIESEL%u2026%u2026%u2026%u2026%u2026%u2026$1.37 PER GAL
DIRECTOR ENGLAND MADE THE MOTION TO APPROVE THE BIDS FROM HARVEST LAND CO-OP, ATTORNEY COPENHAVER: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
DIRECTOR ENGLAND ANNOUNCED THAT CONSTRUCTION BIDS WERE GOING TO BE OPENED FOR HOUSING REHABILITATION PROGRAM, PRESENTED BY STAR DEVELOPMENT. A $250,000.00 GRANT WAS APPLIED FOR FROM THE STATE. THE STATE APPROVED 75% WHICH WOULD REHAB 8 HOMES. BIDS WERE READ BY DIRECTOR ENGLAND:
1418 S. 17TH 20,900.00
2202 WALNUT 22,190.00
1002 S. 17TH 22,970.00
938 S. 15TH 20,810.00
TOTAL $155,110.00
2210 Q AVE 19,840.00
924 CHURCH 16,910.00
1101 S. 19TH 31,925.00
1418 S. 17TH 21,300.00
2202 WALNUT 24,486.00
1002 S. 17TH 21,610.00
938 S. 15TH 20,220.00
TOTAL $172,386.00
2210 Q AVE 21,465.00
2202 WALNUT 32,012.00
938 S. 15TH 21,337.00
TOTAL $90,444.00
DEPARTMENT HEADS:
TRANSPORTATION MANAGER, DEBBIE THORNHILL, ANNOUNCED THAT THE TRANSPORTATION DEPARTMENT RECEIVED $405,000.00 FROM THE STIMULUS PACKAGE. SHE SAID SHE HAD REQUESTED $376,000.00. SHE SAID THEY GAVE HER THE OPPORTUNITY TO ADD TO THE PROJECT.
EMS DIRECTOR RON BURNS, ANNOUNCED THAT HE HAD PROMOTED TWO PARAMEDICS TO SHIFT LIEUTENANTS, GREG BRENNEMAN AND CLIFF PHARES, EFFECTIVE MARCH 8, 2009.
ATTORNEY COPENHAVER MOVED TO APPROVE THE RECOMMENDATION OF DIRECTOR BURNS. DIRECTOR ENGLAND: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
THE LISTING IS: HENRY COUNTY FOUNDATION%u2026%u2026%u2026%u2026%u2026.APRIL 14 TO MAY 7
CHAMBER OF COMMERCE
(MEMORIAL DAY PARADE)%u2026%u2026%u2026..MAY 7 TO MAY 26
WILBUR WRIGHT BIRTH PLACE%u2026%u2026%u2026%u2026.%u2026.MAY 26 TO JUNE 22
HENRY COUNTY FOUNDATION%u2026%u2026%u2026%u2026..%u2026.JUNE 22
HENRY COUNTY FOUNDATION%u2026%u2026%u2026%u2026%u2026%u2026SEPT. 14 TO OCT. 5
CHAMBER OF COMMERCE%u2026%u2026%u2026%u2026%u2026%u2026%u2026%u2026OCT. 5
MR. EVANS ASKED THAT THOSE DATES BE APPROVED.
ATTORNEY COPENHAVER MOVED TO APPROVE THE HANGING OF THE BANNERS. DIRECTOR ENGLAND: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
ATTORNEY COPENHAVER MADE THE MOTION TO ALLOW THE FIRE CHIEF, BUILDING INSPECTOR AND DIRECTOR OF PUBLIC WORKS, ADDRESS THE MAYOR'S CONCERNS. HE SAID THERE ARE PLACES WHERE WE CAN GET FUNDING FOR THE PROJECT. DIRECTOR ENGLAND: SECOND MAYOR SMALL: AYE AYE VOTE: 3-0
SCOTT UNDERWOOD APPEARED ON BEHALF OF THE HENRY COUNTY SOCCER ASSOCIATION. HE SAID THEY WERE TRYING TO GET SOME KIND OF POWER OUT TO THE CONCESSION STAND THAT THEY USE TO RAISE MONEY TO PAY FOR THE SOCCER ORGANIZATION. HE ASKED THAT IF THEY MIGHT HOOK UP TO THE WATER PUMP HOUSES IN THAT AREA. HE SAID THERE WERE GAMES PLAYED HERE BRINGING A LOT OF PEOPLE INTO TO TOWN TO SPEND MONEY. HE SAID THEY WERE SELF SUPPORTING.
ATTORNEY COPENHAVER SAID SOCCER IS GREAT, WOULD LOVE TO SEE THEM GET WHATEVER THEY NEED BUT HE WAS HAVING A PROBLEM WITH THEM TAPPING INTO OR DOING ANYTHING WITH OUR WATER PUMPS. THOSE WELLS ARE PROTECTED AND STAND ON THEIR OWN AND WE CAN'T DO ANYTHING THAT WOULD RISK JEOPARDIZE THOSE WELLS. HE ASKED WATER SUPERINTENDENT BEACH WHAT HIS THOUGHTS WERE ON THAT.
SUPERINTENDENT BEACH SAID IT WOULD BE A SECURITY ISSUE.
ATTORNEY COPENHAVER SAID IF THERE WAS ANY WAY, WITHOUT RISKING %u2026.. SOMEONE WOULD HAVE TO GIVE A GUARANTEE THAT IT WOULD NOT HARM THOSE WELLS.
ATTORNEY COPENHAVER MADE THE MOTION THAT DIRECTOR ENGLAND MEET WITH MR. UNDERWOOD TO SEE WHAT THE CITY CAN DO TO ACCOMMODATE. THE WELLS MUST BE PROTECTED. DIRECTOR ENGLAND: SECOND. MAYOR SMALL: AYE AYE VOTE: 3-0.
DIRECTOR ENGLAND MOVED FOR ADJOURNMENT
ATTORNEY COPENHAVER: SECOND.
